Staffing Coordinator / Scheduler

Career Strategies; New Jersey; On-site; USD 42,000 - 66,000; Full time

Job summary

Career Strategies is looking for a Staffing Coordinator to manage and organize staff schedules in a skilled nursing facility, ensuring adequate coverage for patient care.

The role involves coordinating with the nursing team, maintaining staffing records, and ensuring compliance with regulatory and facility requirements. The position emphasizes collaboration, communication, and timely responses to staffing changes.

Qualifications

• Experience in staffing, scheduling, or healthcare-related roles.
• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Familiarity with scheduling software and Microsoft Office.
• Knowledge of healthcare regulations and staffing requirements.

Responsibilities

• Create and manage staff schedules to ensure adequate coverage for all shifts.
• Coordinate with nursing leadership to address staffing needs and shortages.
• Maintain accurate staffing records and regulatory compliance.
• Prepare staffing reports and analyze trends to optimize scheduling practices.
• Assist with recruitment and onboarding tasks for new staff.

Skills

Staffing experience

Scheduling experience

Organizational skills

Time-management

Communication skills

Interpersonal abilities

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate or Bachelor's degree in healthcare administration or related field

Tools

Scheduling software

Microsoft Office

Job description

A Staffing Coordinator in a skilled nursing facility is responsible for managing and organizing the staff schedule to ensure adequate coverage for patient care. Here is a detailed job description for this role:

Job Summary:

The Staffing Coordinator is responsible for ensuring that the skilled nursing facility is staffed appropriately to provide high-quality care to residents. This role involves creating and managing staff schedules, coordinating shift coverage, and maintaining accurate staffing records. The Staffing Coordinator works closely with the nursing team to address staffing needs and ensures compliance with all regulatory and facility requirements.

Key Responsibilities:

1. Schedule Management
   
   
   
   • Develop and maintain staff schedules to ensure adequate coverage for all shifts.
   
   
   • Adjust schedules based on staffing needs, availability, and absences.
   
   
   • Coordinate with the Director of Nursing to address any staffing shortages or overages.
   
   
   
   


2. Staff Coordination
   
   
   
   • Communicate with nursing staff regarding schedule changes, open shifts, and availability.
   
   
   • Arrange for coverage in the event of staff call-outs or emergencies.
   
   
   • Maintain an on-call list for last-minute staffing needs.
   
   
   
   


3. Compliance and Record Keeping
   
   
   
   • Ensure staffing levels meet state and federal regulations and facility policies.
   
   
   • Maintain accurate records of staff attendance, overtime, and leave.
   
   
   • Prepare staffing reports and analyze trends to optimize scheduling practices.
   
   
   
   


4. Communication and Collaboration
   
   
   
   • Collaborate with nursing leadership to anticipate and plan for staffing needs.
   
   
   • Serve as a liaison between staff and management regarding scheduling issues.
   
   
   • Provide regular updates to the Director of Nursing on staffing status and challenges.
   
   
   
   


5. Recruitment and Onboarding Support
   
   
   
   • Assist with the recruitment and onboarding process for new staff members.
   
   
   • Coordinate orientation and training schedules for new hires.
   
   
   
   

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree in healthcare administration or related field preferred.


• Previous experience in staffing, scheduling, or a related role, preferably in a healthcare setting.


• Strong organizational and time-management skills.


• Excellent communication and interpersonal abilities.


• Proficiency in scheduling software and Microsoft Office Suite.


• Knowledge of healthcare regulations and staffing requirements.

Equal Opportunity Employer