Staffing Coordinator: Onboarding & Attendance

Advanced Innovative Technology Corp; Redlands (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

TrakMotive seeks a Staffing Coordinator to support the employee experience and workforce operations by coordinating temporary staffing, onboarding, attendance tracking, and administrative support.

The role acts as a liaison between managers, staffing agencies, and temporary associates to ensure smooth onboarding, timely communication, and accurate attendance records in a fast-paced manufacturing environment.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative, HR, recruiting, workforce coordination, or employee support experience.
• Experience handling confidential information with professionalism and discretion.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Teams and Word.
• Strong organizational, communication, and customer service skills.
• Experience working with staffing agencies and temporary workforce programs (preferred).

Responsibilities

• Coordinate recruiting activities for temporary associates with staffing agencies and hiring managers.
• Facilitate onboarding activities for new temporary associates, including orientation scheduling, documentation review, and employee communications.
• Serve as the primary point of contact for temporary staffing agencies regarding associate placements, attendance concerns, assignment updates, and assignment separations.
• Manage the offboarding process for temporary associates, including converting associates to full-time employees.
• Escalate employee relations, attendance, performance, safety, and conduct concerns to Human Resources leadership as appropriate.
• Administer the Easy Time Clock system, including employee setup, maintenance, troubleshooting, and reporting.
• Generate and distribute bi-weekly attendance reports for managers with temporary associates.
• Generate and distribute monthly attendance reports for managers of non-exempt employees.
• Monitor attendance trends and elevate attendance concerns.
• Upload and maintain attendance point balances within the company store
• Support attendance incentive and employee recognition programs by ensuring accurate point tracking and reporting.
• Respond to employee inquiries regarding attendance points and participation programs.
• Maintain accurate workforce records, reports, and documentation.
• Assist with special projects and initiatives that support employee engagement and workforce effectiveness.
• Answer questions from temp associates regarding contract terms
• Support Human Resources and operational leaders with various administrative and employee support activities as assigned.

Job description

TrakMotive seeks a Staffing Coordinator to support the employee experience and workforce operations by coordinating temporary staffing, onboarding, attendance tracking, and administrative support.

The role acts as a liaison between managers, staffing agencies, and temporary associates to ensure smooth onboarding, timely communication, and accurate attendance records in a fast-paced manufacturing environment.