Staffing Coordinator

Advanced Innovative Technology Corp; Redlands (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

TrakMotive seeks a Staffing Coordinator to support the employee experience and workforce operations by coordinating temporary staffing, onboarding, attendance tracking, and administrative support.

The role acts as a liaison between managers, staffing agencies, and temporary associates to ensure smooth onboarding, timely communication, and accurate attendance records in a fast-paced manufacturing environment.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative, HR, recruiting, workforce coordination, or employee support experience.
• Experience handling confidential information with professionalism and discretion.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Teams and Word.
• Strong organizational, communication, and customer service skills.
• Experience working with staffing agencies and temporary workforce programs (preferred).

Responsibilities

• Coordinate recruiting activities for temporary associates with staffing agencies and hiring managers.
• Facilitate onboarding activities for new temporary associates, including orientation scheduling, documentation review, and employee communications.
• Serve as the primary point of contact for temporary staffing agencies regarding associate placements, attendance concerns, assignment updates, and assignment separations.
• Manage the offboarding process for temporary associates, including converting associates to full-time employees.
• Escalate employee relations, attendance, performance, safety, and conduct concerns to Human Resources leadership as appropriate.
• Administer the Easy Time Clock system, including employee setup, maintenance, troubleshooting, and reporting.
• Generate and distribute bi-weekly attendance reports for managers with temporary associates.
• Generate and distribute monthly attendance reports for managers of non-exempt employees.
• Monitor attendance trends and elevate attendance concerns.
• Upload and maintain attendance point balances within the company store
• Support attendance incentive and employee recognition programs by ensuring accurate point tracking and reporting.
• Respond to employee inquiries regarding attendance points and participation programs.
• Maintain accurate workforce records, reports, and documentation.
• Assist with special projects and initiatives that support employee engagement and workforce effectiveness.
• Answer questions from temp associates regarding contract terms
• Support Human Resources and operational leaders with various administrative and employee support activities as assigned.

Job description

The Staffing Coordinator plays a key role in supporting the employee experience and workforce operations by coordinating temporary associate staffing activities, facilitating onboarding, maintaining attendance programs, and providing administrative support for workforce management processes. This position serves as a liaison between managers, temporary staffing agencies, and temporary associates to ensure a positive onboarding experience, accurate attendance tracking, and timely workforce communications.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced manufacturing environment.

WhatYou’llDo

Temporary Workforce Administration

• Coordinate recruiting activities for temporary associates in partnership with staffing agencies and hiring managers.
• Facilitate onboarding activities for new temporary associates, including orientation scheduling, documentation review, and employee communications.
• Serve as the primary point of contact for temporary staffing agencies regarding associate placements, attendance concerns, assignment updates, and assignment separations.
• Manage the offboarding process for temporary associates, including converting associates to full-time employees.
• Escalate employee relations, attendance, performance, safety, and conduct concerns to Human Resources leadership as appropriate.

Attendance and Workforce Reporting

• Administer the Easy Time Clock system, including employee setup, maintenance, troubleshooting, and reporting.
• Generate and distribute bi-weekly attendance reports for managers with temporary associates.
• Generate and distribute monthly attendance reports for managers of non-exempt employees.
• Monitor attendance trends and elevate attendance concerns.

Employee Recognition and Engagement Support

• Upload and maintain attendance point balances within the company store
• Support attendance incentive and employee recognition programs by ensuring accurate point tracking and reporting.
• Respond to employee inquiries regarding attendance points and participation programs.

Administrative Support

• Maintain accurate workforce records, reports, and documentation.
• Assist with special projects and initiatives that support employee engagement and workforce effectiveness.
• Answer questions from temp associates regarding contract terms
• Support Human Resources and operational leaders with various administrative and employee support activities as assigned.

Qualifications

Knowledge, Skills, and Abilities

• Strong interpersonal and relationship-building skills.
• Ability to communicate effectively with employees, managers, and external agency partners.
• Strong problem-solving and conflict-resolution skills.
• Ability to maintain accuracy in data entry, reporting, and recordkeeping.
• Ability to work independently and exercise sound judgment.
• Commitment to providing excellent employee support and service.

Required

• High school diploma or equivalent.
• 2+ years of administrative, HR, recruiting, workforce coordination, or employee support experience.
• Experience managing confidential information with professionalism and discretion.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Teams, and Word.
• Strong organizational, communication, and customer service skills.
• Experience managing multiple priorities while maintaining attention to detail.

Preferred

• Associate's or bachelor's degree in human resources , Business Administration, or related field.
• Experience working with staffing agencies and temporary workforce programs.
• Experience timekeeping systems, or attendance management programs.
• Experience supporting manufacturing, distribution, or warehouse environments.

About TrakMotive

Since our founding in 1996,TrakMotivehasoperatedasa global leader in the automotive aftermarket, specializing in the design, manufacture, and distribution of high-quality components. We are more than just a parts supplier; we are a full-service partner to the industry’s largest distributors and retailers, known for our 100% brand-new CV Axles, Drive Shafts, and Window Regulators.

Why WorkwithUs?

When you join us,you’regetting the best of both worlds: the stability of a companythat’sbeen growing since 1996 and the excitement of a global teamthat’sstill reaching for more. We take pride in the fact that many of our senior leaders arelong-termemployees who started their careersatTrakMotive. Wearen’tjust looking for someone to fill a seat—we’relooking for someone who wants tohave real impactand grow their career alongside us

Physical Demands & Requirements

Physical Effort:Occasional to frequent lifting and carrying of up to50lbs. Position involves a combination of stationary work and frequent movement throughout the facility and across multiple levels. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Legal:Must be 18+ years of age andlegally authorized to work in the United States.

Pre-employment:Ability to pass a post-offer background check and drug screen.

Equal Opportunity Employer AIT Corporation DBA TrakMotive is an equal opportunity employer and is committed to an inclusive and diverse workplace. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, domestic partner status, genetic information, or any other basis protected by local, state, or federal laws.

Fair Chance & Accommodations Pursuant to the California Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA).