Staffing Coordinator/HR Assistant

Prestige; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Job summary

Caring Heart Rehabilitation and Nursing Center in Philadelphia is seeking a Staffing Coordinator/HR Assistant to schedule nursing staff, manage labor requirements, and ensure payroll deadlines are met. You will collaborate with nursing leadership to track PTO requests and fill vacancies.

The role requires prior healthcare staffing experience in Skilled Nursing/Long Term Care and will involve onboarding support, tracking, and daily HR duties in a high-demand clinical environment.

Qualifications

• Experience in staffing for a Skilled Nursing/Long Term Care facility.
• Strong scheduling and payroll deadline management.
• Experience onboarding and HR duties.

Responsibilities

• Schedule Nursing staff to meet the needs of the facility
• Ensure labor requirements and payroll deadlines are met
• Monitor overtime, open shifts, and daily, weekly, and monthly schedules
• Work closely with nursing management team to review paid time off requests and position vacancies
• Review position vacancies and maintain knowledge of excel spreadsheets
• Assist HR Director with onboarding, tracking, and any other HR duties as assigned

Skills

Staff scheduling

Payroll coordination

Excel proficiency

HR coordination

Tools

Excel

Job description

Staffing Coordinator/HR Assistant

Join our team at Caring Heart Rehabilitation and Nursing Center, a 269-bed skilled rehabilitation and nursing facility in Philadelphia, Pennsylvania. As a Staffing Coordinator, you will play a vital role in ensuring the smooth operation of our facility by managing staff schedules and labor requirements.

About the Role:

As a Staffing Coordinator, you will be responsible for scheduling staff to meet the needs of our facility, ensuring labor requirements and payroll deadlines are met, and monitoring overtime, open shifts, and daily, weekly, and monthly schedules. You will also work closely with our nursing management team to review paid time off requests and position vacancies. Prior healthcare staffing experience is required for this role.

Responsibilities:

• Schedule Nursing staff to meet the needs of the facility

• Ensure labor requirements and payroll deadlines are met

• Monitor overtime, open shifts, and daily, weekly, and monthly schedules

• Work closely with nursing management team to review paid time off requests and position vacancies

• Review position vacancies and maintain knowledge of excel spreadsheets

• Assist HR Director with onboarding, tracking, and any other HR duties as assigned

Requirements:

• Experience in a staffing role for a Skilled Nursing/Long Term Care facility