Staffing Coordinator

Aurora San Diego; San Diego (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

401K Retirement Plan

Health Insurance

Vision Insurance

Dental Insurance

PTO Plan

Holiday Premium Pay

PTO Cash Out option

Sick Pay

Disability (short/long-term)

Job summary

Aurora San Diego is seeking a Staffing Coordinator to manage daily nursing staff schedules and coordinate with leadership on coverage needs. You will handle timekeeping, vacations, and education logistics, ensuring efficient operations in a fast-paced healthcare setting.

The role requires BLS certification, a health science background (preferred), a high school diploma or equivalent, and at least one year of clerical experience in healthcare or staffing. Proficiency with UKG is expected.

Qualifications

• High School Diploma or equivalent.
• BLS (Basic Life Support) Certification for Healthcare Providers following the American Heart Association guidelines.
• Bachelor's degree in Health Science preferred.
• One year clerical experience in healthcare, staffing, scheduling.
• UKG system knowledge.

Responsibilities

• Adjusts the daily staffing schedule, coordinating with nursing leadership based on acuity, census, and absenteeism.
• Coordinates with the business office regarding staffing considerations.
• Advises leadership on staffing needs that may require hiring FT, PT, or PD staff.
• Manages staff usage and overtime to optimize coverage and costs.
• Ensures timekeeping records are current for each pay period.
• Reviews vacation/holiday requests and confirms coverage with nursing leadership.
• Provides clerical support for nursing administration and maintains staff contact info.
• Uses UKG Advance Scheduler and ASD Scheduler Mobile for staff communication.
• Maintains records for Administrative Nursing personnel and coordinates educational activities for nursing staff.
• Oversees F.T.E management and staff alignment with department goals.
• Participates in process improvements and cost-saving initiatives.
• Ensures confidentiality and professional behavior across the department.

Skills

Healthcare scheduling

UKG knowledge

Clerical experience

BLS certification

Education

High school diploma or equivalent

Bachelor's degree in Health Science preferred

Job description

Salary and Benefits:

Pay Range: $25/hr. to $28/hr.

Benefits:

• 401K Retirement Plan
• Health Insurance
• Vision Insurance
• Dental Insurance
• Pet Insurance
• Healthcare Spending Account & Dependent Care Spending Account
• Life Insurance (Supplemental Life, Term, and Universal plans are also available.)
• PTO Plan
• Holiday Premium Pay
• PTO Cash Out option
• Sick Pay
• Short and Long-Term Disability (with additional buy-in opportunities)
• Tuition Reimbursement
• Employee Assistance Program
• ID Theft Protection
• Employee Appreciation Events
• Employee Discount Opportunities

Requirements:

• High School Diploma or equivalent
• BLS (Basic Life Support ) Certification for Healthcare Providers following the American Heart Association guidelines
• Bachelor's degree in Health Science preferred
• One year clerical experience in healthcare, staffing, scheduling
• UKG system knowledge

Essential functions:

• Adjusts the daily staffing schedule, problem-solving difficult situations with CNO, and ADON of Nursing based on change in acuity, change in census, sick calls, 1:1's and Q 5's
• Coordinate with business office with military shopping.
• Advises CNO/ADON of potential staffing needs that may require hiring FT, PT, or PD staff.
• Manages appropriate usage of staff, manages appropriate usage of overtime hours.
• Ensures time keeping system is updated and current for given pay period.
• Receives vacation and holiday requests from nursing staff; advises CNO/ADON if staffing coverage is adequate for approval of requests in a timely manner.
• Provides clerical support for nursing administration as requested, including maintaining current employee phone numbers.
• Utilise scheduling tools and resources as directed. -UKG -UKG Advance Scheduler - Use ASD Scheduler Mobile Phone for all correspondence with staff.
• Maintain record keeping for all Administrative Nursing Personnel.
• Responsible for coordinating educational activities for all nursing staff.
• Responsible for F.T.E management of Nursing staff.
• Performs related duties as requested and all duties specifically outlined in the staffing coordinator competency checklist.
• Upholds the organization's ethics and customer service standards.
• Actively participates as a team member toward completion of department goals.
• Participates effectively in process improvement changes.
• Originates action to improve existing conditions and processes.
• Uses appropriate methods to identify opportunities, implement solutions, and measure impact.
• Communicates and interacts appropriately with all personnel, is open to others' ideas and opinions, supports the department's/organization's efforts, maintains confidentiality, is viewed by others as an example of professional, considerate behavior.
• Maintains flexibility to adapt to different methods of achieving work-related goals.
• Remains open to constructive feedback/guidance from leadership, actively participates in the ongoing improvement of the scheduling department.
• Works efficiently, utilizes all resources in a cost-effective manner, adheres to organization's policies and procedures, actively seeks ways to reduce cost and conserve resources to improve results.
• Demonstrates social responsibility.
• Assists with new employee orientation.
• Creates a receptive environment for new employees, making them welcome and assisting both informally and formally with new employee orientation.
• Making sure each new employee receives and completed a competency packet and is assigned a preceptor and schedules orientation of each unit.
• Maintains proper attendance- stays within attendance policy guidelines.
• Regular/reliable attendance is required.
• Demonstrates flexibility in scheduling.
• Demonstrates safe work habits and knowledge of all related requirements and practices relative to job assignment.
• Completes incident reports according to policy for work-related illness or injury.
• Follows all established infection control practices.
• Assists in maintaining a safe environment at ASD.
• Knows emergency plans and participates in all emergency preparedness activities.