Staffing Coordinator/Central Supply

Shore Acres Care Center; Saint Petersburg (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Flexible schedule

Holiday pay

Tuition reimbursement

Benefits after 60 days

Paid time off

Continuing education

Engaging work environment

Growth opportunities

Job summary

Shore Acres Care Center in Saint Petersburg, FL seeks a Staffing Coordinator to support nursing operations. You will maintain attendance records, coordinate schedules with the DON and HR, and ensure timely completion of employment records during hiring, reclassification, and discharge.

The role requires strong organization, attention to detail, and the ability to communicate with nursing staff and supervisors to improve staffing coverage and efficiency. Experience in long-term care is preferred.

Qualifications

• Must possess a high school diploma or GED.
• One (1) year experience as a staffing coordinator, preferably in a long-term care or skilled nursing facility.

Responsibilities

• Maintain a current listing of all resident care employee phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to DON all employees with excess tardiness or absenteeism.
• Work with HR and DON when scheduling modified work duty employees.
• Complete nursing department employee records upon hiring, reclassification, and discharge.
• Assist in completing forms for scheduling and staffing.
• Complete monthly nursing schedule coordinating requests for coverage.
• Coordinate variances with the DON and post schedules.
• Review complaints and grievances related to scheduling and staffing and report to the DON.
• Maintenance of PAR levels for ordering and management.

Skills

Staff coordination

Recordkeeping

Attention to detail

Education

High school diploma or GED

Job description

• Maintain a current listing of all resident care employee phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing Services (DON) all employees with excess tardiness or absenteeism, in accordance with Facility policy.
• Work with Human Resource Delegate and DON when scheduling modified work duty employees, in accordance with work restrictions and Facility policy.
• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification, and discharge as needed.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Complete and post work sheets and time schedules. Coordinate variances with the DON.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel, as necessary.
• Answer employee calls regarding staffing and scheduling functions. Prepare written correspondence, as necessary.
• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning the staffing and scheduling needs: to assist in elimination and correction of problem areas, and/or improvement of services.
• Make written or oral reports and recommendations to the DON concerning staffing and scheduling issues.
• Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral or written reports to the DON.
• Maintenance of PAR levels for ordering and management

Administrative Functions

• Maintain a current listing of all resident care employee phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing Services (DON) all employees with excess tardiness or absenteeism, in accordance with Facility policy.
• Work with Human Resource Delegate and DON when scheduling modified work duty employees, in accordance with work restrictions and Facility policy.
• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification, and discharge as needed.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Complete and post work sheets and time schedules. Coordinate variances with the DON.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel, as necessary.
• Answer employee calls regarding staffing and scheduling functions. Prepare written correspondence, as necessary.
• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning the staffing and scheduling needs: to assist in elimination and correction of problem areas, and/or improvement of services.
• Make written or oral reports and recommendations to the DON concerning staffing and scheduling issues.
• Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral or written reports to the DON.
• Maintenance of PAR levels for ordering and management

Incentives

• Flexible schedule
• Holiday pay
• Tuition reimbursement
• Benefits after 60 days
• Paid time off
• Continuing education
• An engaging work environment
• Growth opportunities plus so much more

Personnel Functions

• Assist in interviewing CNAs/GNAs when requested.
• Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals.
• Confirm license and certification and current standing with state approved agencies for all new hires prior to orientation date.
• Assist with maintaining records of current certifications and licenses for nursing department employees.

Staff Development

• Provide each newly hired nursing personnel with orientation schedule and assign staff member to provide orientation.
• Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation.
• Attend in-service training programs, as scheduled.
• Assist with recordkeeping for Facility in-service education, and orientation classes for newly hired personnel.

Education

Must possess a high school diploma or GED.

Experience

One (1) year experience as a staffing coordinator, preferably in a long-term care or skilled nursing facility.

Background Screening Clearinghouse Link

Info.flclearinghouse.com