Staffing Coordinator

HealthPartners; Saint Paul (MN); On-site; USD 36,000 - 48,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

401K with a match

Disability insurance

Paid time-off

Tuition reimbursement

Employee health clinic

On-site fitness center

Employee assistance program

Book clubs

Employee resiliency center

Job summary

Regions Hospital, part of HealthPartners, is seeking a Staffing Coordinator to support the Float Pool. The role focuses on staffing coverage, absenteeism, and scheduling for inpatient units, clinics, and specialty centers.

You will use Microsoft Excel, TEAMS, Outlook and MyTime to coordinate coverage, communicate with nursing and leadership, and ensure staffing ratios meet unit needs. This is a 0.8 FTE evening shift with every other weekend rotation.

Qualifications

• Three years of clerical experience.
• Ability to understand written and oral instructions.
• Organize, prioritize, and manage time effectively.
• Clear communication with management, staff and ancillary personnel.
• Knowledge of office procedures and data recording.

Responsibilities

• Arrange and communicate coverage for current and upcoming shifts.
• Serve as point of contact for absenteeism and record calls.
• Notify supervisors and units of absenteeism and secure replacements.
• Perform related duties assigned by the supervisor.
• Utilize Microsoft Excel, Teams, Outlook and MyTime in daily work.

Skills

Clerical experience

Time management

Communication

Data entry

Organization

Adaptability

Attention to detail

Education

Three years clerical experience

Tools

Microsoft Excel

Microsoft Teams

Outlook

MyTime

Job description

Regions Hospital is hiring a detail oriented, analytical, adaptable, and critical thinking individual to join the Float Pool as a Staffing Coordinator! The Float Pool supplements the peaks in unit census above what the core unit staff can manage and covers units that inpatient nurses would not be comfortable going to. The unit consists of Registered Nurses, Nursing Assistants, and Health Unit Coordinators who work on a variety of inpatient clinical units, clinics, and specialty centers. Stepping into the role as a staffing coordinator means you will use your time-management, communication, and arithmetic skills to ensure proper staffing coverage is met on our patient units.

As a staffing coordinator you serve as a resource for our nursing and leadership staff for questions related to staffing, scheduling, and recording absenteeism. The primary responsibilities for this role are to arrange and communicate coverage for current and upcoming shifts following the established guidelines, needs of the unit, and calculated staffing ratios. In addition, this role serves as the point of contact for absenteeism and will accept and record calls as they come in, notify the proper supervisors and units of absenteeism, and work to secure replacements. Lastly, the role will perform related duties assigned by the supervisor. Working in this role you will utilize Microsoft (Excel, TEAMS, Outlook) and MyTime.

Work Schedule/FTE:

This position is for a 0.8 FTE (64 hours per pay period). Evenings 1500-2330 with every other weekend rotation.

Required Qualifications:

• Three years of clerical experience

Preferred Qualifications:

• Relevant health care experience is highly preferred.

Knowledge, Skills, and Abilities:

• Ability to understand written and oral instructions.
• Ability to function independently, organize and prioritize.
• Knowledge of business English, spelling, arithmetic, fractions, decimals, data collection and record keeping.
• Knowledge of modern office procedures, practices and equipment.
• Ability to communicate clearly and maintain effective working relationships with management, department staff and ancillary personnel.
• Knowledge of dynamics of group processes.
• Ability to be flexible, patient and attentive to details.
• Ability to maintain confidential information.
• Ability to organize and maintain accurate electronic and paper filing systems.
• Knowledge of personal computers and related applications.
• Ability to adapt well to a fast-paced environment and stay calm under pressure.
• Ability to manage time to meet scheduling deadlines.
• Ability to communicate effectively by phone and in person.

Benefits:

Benefits take effect on an employee's first day of employment.

• medical insurance
• dental insurance
• 401K with a match
• disability insurance
• paid time-off
• tuition reimbursement
• employee health clinic
• on-site fitness center
• 24/7 employee assistance program to assist employees with a range of topics
• book clubs
• employee resiliency center