Nursing Unit Support Coordinator

HealthPartners; Saint Paul (MN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401K with match

Disability insurance

Paid time-off

Tuition reimbursement

Employee health clinic

On-site fitness center

Employee assistance program

Resiliency center

Job summary

Regions Hospital is seeking a Nursing Unit Support Coordinator in the Mental Health department to coordinate staffing and scheduling using internal software systems. You will work with nurse managers to ensure unit schedules meet staffing guidelines and assist with payroll timecards.

The role requires independent organization, strong communication, and flexibility to manage fast-paced environments. The position is 0.8 FTE, with dayshift hours and every-other weekend commitment.

Qualifications

• Four years' secretarial or medical office experience.
• High School Diploma required.
• Experience with scheduling is highly desirable.

Responsibilities

• Develop and implement RN/MHT/HUC/Managers/ Supervisors schedules using automated scheduling software.
• Ensure adequate staff levels per established criteria and guidelines.
• Assist Nurse Managers to secure replacements for unscheduled absences.
• Provide administration support and other duties as assigned.

Skills

Scheduling

Office software

Communication

Confidentiality

Organization

Timecard editing

Education

High School Diploma

Tools

MyTime

Payroll software

Job description

Regions Hospital is hiring a critical thinking, adaptable, and organized individual to join the Mental Health department as a Nursing Unit Support Coordinator! Stepping into this role you’ll work with our nurse managers to ensure scheduling needs are met on our units using internal software systems.

The responsibilities for this role include, development and implementation of RN, MHT, HUC, Managers, and Supervisors schedules using automated scheduling software, ensuring adequate levels are in accordance with established criteria, guidelines, and requirements based on current staff hired to a unit, working with the automated payroll system and process staff timecards, actively assisting Nurse Managers to secure replacements with unscheduled staff absences (other than the 24-hour period), and perform administration support and other related duties as assigned.

Work Schedule/FTE

.8 FTE (32 hours a week) working days (0630-1730). This position requires you work every other weekend.

Required Qualifications

Experience: four (4) years secretarial or medical office experience. The following may substitute for the above:

1. Applicable certificate or degree may substitute for one (1) year experience or a combination of three (3) years office clerical and one (1) year of HUC or
2. Comparable medical experience may be considered.

• Previous scheduling experience highly desirable.

Education: High School Diploma

Knowledge, Skills, and Abilities

• Ability to function independently, organize and prioritize.
• Knowledge of business English.
• Knowledge of modern office procedures, practices and equipment.
• Ability to communicate clearly and maintain effective working relationships with management, department staff and ancillary personnel.
• Knowledge of dynamics of group processes.
• Ability to be flexible, patient and attentive to details.
• Ability to maintain confidential information.
• Ability to organize and maintain accurate electronic and paper filing systems.
• Knowledge of personal computers and related applications such as Outlook, Word, Excel, and Power Point.
• Knowledge of MyTime software for scheduling and timecard editing.
• Ability to adapt well to a fast-paced environment and stay calm under pressure.
• Ability to manage time to meet scheduling deadlines.
• Ability to make contingency plans well in advance to cover staff shortages due to planned leaves of absence.

Benefits

Our Patient Care Assistants who work above a .5 FTE (40 hours per 2 weeks) are eligible for medical insurance, dental insurance, 401K with a match, disability insurance, paid time-off, and tuition reimbursement. Benefits take effect on an employee’s first day of employment. Aside from traditional benefits, Regions Hospital offers a range of non-traditional benefits to all employees such as an employee health clinic, on-site fitness center, a 24/7 employee assistance program to assist employees with a range of topics, book clubs, and an employee resiliency center.