Staffing Coordinator

Givinghhc; Westminster (CO); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Cell phone reimbursement

Lunch program

PTO and holidays

Health, Dental, Vision insurance

401(k) with matching

Job summary

Givinghhc is seeking a Staffing Coordinator to ensure home staffing for patients with nurses and caregivers, aligned to approved hours and care plans. You will identify staffing needs, build schedules, and partner with HR and case management to fill vacancies.

Occasional local travel for home visits may be required. The role emphasizes coordinating with multiple departments to meet demand and maintain compliance with HIPAA and care plans.

Qualifications

• Experience in healthcare staffing or scheduling coordination preferred.
• Familiarity with staffing policies, procedures and best practices.
• Strong written and verbal communication skills.

Responsibilities

• Identify staffing needs and vacancies due to call outs.
• Create a staffing plan and collaborate with departments to fill vacancies.
• Coordinate onboarding for contractors with HR.
• Schedule orientation and send shift confirmations.
• Track and audit schedules with billing to ensure caregiver compliance.
• Adhere to HIPAA and state guidelines for patient information.
• Participate in on-call rotation for 24/3 support.

Skills

Staffing coordination

Scheduling

HIPAA compliance

Communication

MS Office

Tools

MS Office

Job description

As a Staffing Coordinator you will play a vital role in ensuring our patients’ homes are staffed with nurses and caregivers, according to the patients’ approved hours and plan of care. This position involves identifying staffing needs, creating schedules that meet those needs, and partnering with human resources and case management to ensure vacancies are filled.

May involve commuting locally for occasional home visits, as needed.

• Identify staffing needs and vacancies due to call outs
• Understand Plan of Care for new patients
• Assist in communicating any changes in acuity or plan of care for existing patients
• Create a staffing plan and collaborate with other departments to fill staffing vacancies
• Utilize existing resources (1099 pool, PRN, differentials) to meet demands
• Engage and collaborate with HR for onboarding new contractors
• Schedule and conduct orientation training for new contractors
• Create schedules and send shift confirmations
• Track and audit schedules in collaboration with billing department to ensure caregiver is compliant
• Adhere to HIPAA, federal, and state guidelines regarding the protection of patient health information
• Participate in an on-call rotation to ensure 24/3 support coverage for critical systems and services
• Communicate changes or needs in patient care with internal and external partners
• Experience with MS Office products (required)
• Healthcare staffing or scheduling coordination experience (preferred)
• Knowledge of staffing policies, procedures, and best practices (preferred)
• Outstanding organizational skills: ability to multitask, prioritize, and adhere to deadlines
• Key competencies include communication (both written and verbal), critical thinking, problem-solving, detail oriented, organization, prioritization, adaptability, collaboration, and teamwork

Benefits Include:

• $100 monthly cell phone reimbursement
• Monthly in-office lunch to celebrate birthdays, anniversaries, and other events
• PTO, paid holidays, paid sick time
• Health, Dental, and Vision insurance
• Job Type: Full-time
• 401(k) + matching