Staffing Coordinator

Acadia Healthcare; Saint Paul (MN); On-site; USD 33,000 - 41,000; Full time

Job summary

Capitol Park Mental Health is seeking a Staffing Coordinator to organize and prepare work schedules for nursing units, based on census and patient acuity, ensuring adequate staffing per shift.

This role collaborates with HR and payroll to resolve payroll issues, tracks absenteeism, and coordinates coverage for time off using automated scheduling tools. Requires HS diploma, scheduling software experience, and MS Word/Excel proficiency.

Qualifications

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

Responsibilities

• Monitor census, staffing, admissions and discharges to ensure adequate staff per shift.
• Prepare monthly staffing schedule and communicate issues to staff.
• Amend staffing schedule as needed to provide quality patient care.
• Find coverage for all nursing time-off requests and call-outs.
• Track absenteeism as assigned.
• Coordinate staffing for program transports as needed.
• Provide administrative support as needed.
• Calculate lateness, Daily FTE and weekend shift reports and distribute to leaders.

Skills

Healthcare scheduling

Attention to detail

Communication

Education

High School diploma or equivalent

Tools

Automated scheduling platforms

Microsoft Word

Microsoft Excel

Job description

The Staffing Coordinator at Capitol Park Mental Health will be responsible for organizing and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs. Pay: $24.00 - $30.00/hour

Essential Functions

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time-off requests and call-outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.
• Calculate lateness, Daily FTE and weekend shift reports (bi-weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.

Education/Experience/Skill Requirements

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

Licenses/Designations/Certifications

• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

CAPPK

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