Staffing Coordinator (Full-Time)

Harboroaks; Knoxville (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

Harboroaks is seeking an on-site Staffing Scheduler to organize and prepare nursing work schedules across units, based on census and patient acuity. You will monitor staffing, arrange coverage for time off, and coordinate with HR and payroll to resolve issues.

The role requires experience with automated scheduling platforms, strong MS Word/Excel skills, and the ability to communicate effectively with nursing leadership. This is a full-time position located in Knoxville.

Qualifications

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel knowledge required.

Responsibilities

• Monitor census, staffing, scheduled admissions and discharges to ensure adequate staff for each shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested to provide quality patient care.
• Responsible for finding coverage for all nursing time-off requests and call-outs.
• Responsible for tracking absenteeism and reporting bi-weekly.
• Coordinate staffing for program transports as needed.
• Provide administrative support as needed.
• Work with HR and payroll teams to resolve paycheck issues.
• Attend staffing meetings as needed.
• Attend nursing leadership meetings as needed.

Skills

Microsoft Word

Microsoft Excel

Communication

Education

High School diploma or equivalent

Experience with automated scheduling platforms

Experience in healthcare scheduling

Job description

Overview

PURPOSE STATEMENT:

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Responsibilities

ESSENTIAL FUNCTIONS:

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time-off requests and call-outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.
• Calculate lateness, Daily FTE and weekend shift reports (bi-weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

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