Staffing Coordinator

White Oak Healthcare; Rochester (NH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Holiday pay

401(k)

Supportive team environment

Professional growth opportunities

Job summary

Birch Healthcare Center is seeking a Staffing Coordinator to coordinate staffing schedules, central supply, and medical records coordination, ensuring smooth daily operations and high-quality resident care.

The role supports the administrative team by maintaining staffing schedules, assisting with staffing needs, overseeing central supply inventory, and organizing medical records in compliance with policies and regulations.

Qualifications

• Prior staffing, scheduling, healthcare administrative, or long-term care experience.
• Experience with scheduling software and EMR.
• Strong organizational and time-management skills.
• Excellent communication and customer service abilities.
• Proficiency with Microsoft Office applications.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and confidentiality.

Responsibilities

• Create, maintain, and update employee schedules for nursing and ancillary departments
• Coordinate staffing coverage for call-offs, vacancies, and time-off requests
• Communicate scheduling changes effectively with employees and department managers
• Monitor attendance and assist with staffing reports
• Manage central supply inventory, ordering, receiving, and distribution
• Ensure adequate stock levels of resident care supplies and equipment
• Maintain medical records in accordance with facility policies and regulatory requirements
• Assist with record audits, filing, scanning, and document retention
• Support compliance with federal, state, and facility regulations
• Provide administrative support to nursing leadership and other departments as needed

Skills

Staffing experience

Organizational skills

Time management

Communication skills

Tools

Scheduling software

EMR systems

Job description

Staffing Coordinator

Birch Healthcare Center

Birch Healthcare Center is seeking a highly organized, detail-oriented Staffing Coordinator to join our team. This multifaceted role is responsible for staff scheduling, central supply management, and medical records coordination, helping ensure smooth daily operations and excellent resident care.

Position Summary

The Staffing Coordinator serves as a key member of our administrative team by maintaining staffing schedules, supporting departmental staffing needs, overseeing central supply inventory, and assisting with medical records organization and compliance.

Responsibilities

• Create, maintain, and update employee schedules for nursing and ancillary departments
• Coordinate staffing coverage for call-offs, vacancies, and time-off requests
• Communicate scheduling changes effectively with employees and department managers
• Monitor attendance and assist with staffing reports
• Manage central supply inventory, ordering, receiving, and distribution
• Ensure adequate stock levels of resident care supplies and equipment
• Maintain medical records in accordance with facility policies and regulatory requirements
• Assist with record audits, filing, scanning, and document retention
• Support compliance with federal, state, and facility regulations
• Provide administrative support to nursing leadership and other departments as needed

Qualifications

• Previous staffing, scheduling, healthcare administrative, or long-term care experience
• Experience with scheduling software and electronic medical records
• Strong organizational and time-management skills
• Excellent communication and customer service abilities
• Proficiency with Microsoft Office applications
• Ability to manage multiple priorities in a fast-paced environment
• High attention to detail and confidentiality

Benefits

• Competitive compensation based on experience
• Health, dental, and vision insurance
• Paid time off and holiday pay
• 401(k)
• Supportive team environment
• Opportunities for professional growth and advancement

Join a team dedicated to providing exceptional care while supporting the employees and residents who make Birch Healthcare Center a great place to work.

All offers of employment are subject to background and registry screenings in accordance with state and federal regulations.