Staffing & Records Coordinator

White Oak Healthcare; Rochester (NH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Holiday pay

401(k)

Supportive team environment

Professional growth opportunities

Job summary

Birch Healthcare Center is seeking a Staffing Coordinator to coordinate staffing schedules, central supply, and medical records coordination, ensuring smooth daily operations and high-quality resident care.

The role supports the administrative team by maintaining staffing schedules, assisting with staffing needs, overseeing central supply inventory, and organizing medical records in compliance with policies and regulations.

Qualifications

• Prior staffing, scheduling, healthcare administrative, or long-term care experience.
• Experience with scheduling software and EMR.
• Strong organizational and time-management skills.
• Excellent communication and customer service abilities.
• Proficiency with Microsoft Office applications.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and confidentiality.

Responsibilities

• Create, maintain, and update employee schedules for nursing and ancillary departments
• Coordinate staffing coverage for call-offs, vacancies, and time-off requests
• Communicate scheduling changes effectively with employees and department managers
• Monitor attendance and assist with staffing reports
• Manage central supply inventory, ordering, receiving, and distribution
• Ensure adequate stock levels of resident care supplies and equipment
• Maintain medical records in accordance with facility policies and regulatory requirements
• Assist with record audits, filing, scanning, and document retention
• Support compliance with federal, state, and facility regulations
• Provide administrative support to nursing leadership and other departments as needed

Skills

Staffing experience

Organizational skills

Time management

Communication skills

Tools

Scheduling software

EMR systems

Job description

Birch Healthcare Center is seeking a Staffing Coordinator to coordinate staffing schedules, central supply, and medical records coordination, ensuring smooth daily operations and high-quality resident care.

The role supports the administrative team by maintaining staffing schedules, assisting with staffing needs, overseeing central supply inventory, and organizing medical records in compliance with policies and regulations.