Staffing Coordinator

White Glove Community Care; New York (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

White Glove Community Care is seeking a Staffing Coordinator to join our fast-paced home care team in Brooklyn, NY. You will manage daily staffing for HHAs and PCAs, coordinate 15–20+ cases daily, and ensure timely coverage with a focus on quality and compliance.

Ideal candidates have 1+ year in staffing or scheduling, strong communication skills, and proven ability to multitask under pressure. Bilingual Spanish/English is highly preferred, with proficiency in HHA Exchange and Smartsheet a plus.

Qualifications

• 1+ year experience in staffing, scheduling, or coordination (home care strongly preferred)
• Proven ability to manage high-volume workload in a fast-paced environment
• Strong knowledge of home care operations, caregiver staffing, or scheduling logistics
• Experience with HHA Exchange, EVV systems, Smartsheet, Excel, or similar platforms
• Excellent communication, problem-solving, and organizational skills
• Ability to multitask, prioritize, and work under pressure
• Team-oriented with a positive, solution-driven mindset
• Bilingual (Spanish/English) strongly preferred

Responsibilities

• Coordinate daily staffing and scheduling for Home Health Aides (HHAs) and Personal Care Aides (PCAs)
• Manage high-volume case assignments (15–20+ cases daily)
• Maintain real-time communication with caregivers, patients, and internal teams
• Document case acceptance, refusals, and declinations accurately
• Respond quickly to schedule changes, and urgent coverage needs
• Ensure full case coverage while maintaining quality and compliance
• Utilize systems such as HHA Exchange, Smartsheet, Excel, and Outlook for tracking and reporting
• Provide a professional, supportive experience to both caregivers and clients

Skills

High-volume scheduling

Home care staffing

Caregiver coordination

Tools

HHA Exchange

Smartsheet

Excel

Outlook

Job description

Staffing Coordinator – Home Care (Full-Time) | High-Volume Scheduling

Location: [Brooklyn, NY / 195 Park Avenue]
Company: White Glove Community Care
Schedule: Full-Time | Immediate Start Available

Join the White Glove Family! Make an Impact Every Day

White Glove Community Care is growing—and we’re looking for a driven, detail-oriented Staffing Coordinator to join our dynamic team!

If you have experience in high-volume scheduling, home care staffing, or healthcare coordination, and thrive in a fast-paced environment, this is the perfect opportunity to grow your career while making a real difference.

Key Responsibilities

• Coordinate daily staffing and scheduling for Home Health Aides (HHAs) and Personal Care Aides (PCAs)
• Manage high-volume case assignments (15–20+ cases daily)
• Maintain real-time communication with caregivers, patients, and internal teams
• Document case acceptance, refusals, and declinations accurately
• Respond quickly toschedule changes, and urgent coverage needs
• Ensure full case coverage while maintaining quality and compliance
• Utilize systems such as HHA Exchange, Smartsheet, Excel, and Outlook for tracking and reporting
• Provide a professional, supportive experience to both caregivers and clients

Qualifications

• 1+ year experience in staffing, scheduling, or coordination (home care strongly preferred)
• Proven ability to manage high-volume workload in a fast-paced environment
• Strong knowledge of home care operations, caregiver staffing, or scheduling logistics
• Experience with HHA Exchange, EVV systems, Smartsheet, Excel, or similar platforms
• Excellent communication, problem-solving, and organizational skills
• Ability to multitask, prioritize, and work under pressure
• Team-oriented with a positive, solution-driven mindset
• Bilingual (Spanish/English) strongly preferred

Why Join White Glove Community Care?

• Competitive Pay + Benefits Package
• Career Growth Opportunities within a rapidly expanding agency
• Collaborative, Supportive Team Environment
• Meaningful Work – Help ensure patients receive care when they need it most
• Stable & Established Home Care Organization