Receptionist HR Support

White Glove Community Care; New York (NY); On-site; USD 33,000 - 48,000; Full time

Job summary

White Glove Community Care is hiring a Receptionist/ HR Support (Bilingual Spanish) to be the welcoming first point of contact for visitors, clients, and employees. You will manage front desk operations and provide HR onboarding assistance, ensuring a professional and organized office environment.

The role includes handling calls, aiding in recruitment and document management, and supporting multiple departments with administrative tasks in a fast-paced healthcare setting.

Qualifications

• High school diploma required; Associate’s degree preferred.
• 1+ year of receptionist/front desk/administrative experience preferred.
• Bilingual Spanish required.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office.

Responsibilities

• Greet visitors and contribute to a friendly, professional front desk environment.
• Answer, screen, and direct high-volume calls.
• Maintain a clean, organized front desk and reception area.
• Track visitor logs and sign-ins.
• Provide administrative support: filing, scanning, data entry, and document management.
• Receive, sort, and distribute mail and packages; manage office supplies.

Skills

Front desk experience

Verbal & written communication

Customer service

Multitasking

Microsoft Office

Bilingual Spanish

Education

High school diploma

Associate’s degree

Tools

Microsoft Office (Word/Excel/Outlook)

Job description

Receptionist / HR Support(Bilingual Spanish) – Front Desk

Location: [Brooklyn, NY / 195 Park Avenue]
Company: White Glove Community Care
Position Type: Full-Time Mon-Thurs 9a - 5p; Fri - 9a - 4p

Be the First Impression of a Mission-Driven Healthcare Team!

White Glove Community Care is seeking a professional, energetic, and customer-focused Receptionist/ HR Support to join our growing team!

If you thrive in a fast-paced office, enjoy interacting with people, and take pride in delivering exceptional service, this is your opportunity to be the face of a leading home care agency.

About the Role

As the Receptionist/ HR support, you are the first point of contact for visitors, clients, and employees. You will play a key role in creating a welcoming and professional environment while ensuring smooth day-to-day front desk operations.

Key responsibilities:

• Greet and welcome visitors, clients, and staff with a friendly and professional demeanor

• Answer, screen, and direct high-volume incoming calls efficiently

• Maintain a clean, organized, and presentable front desk and reception area

• Track visitor logs and sign-ins

• Provide administrative support including filing, scanning, data entry, and document management

• Receive, sort, and distribute incoming mail and package deliveries.

• Maintain and monitor office supply inventory

• Support various departments with administrative needs as required

Human Resources Support

• Assist applicants with completing employment applications and onboarding paperwork.

• Collect, review, and organize required employment documents to ensure application files are complete.

• Scan and upload applicant and employee documents into company systems.

• Forward completed application packets to recruiters and HR staff for processing.

• Assist with employee file maintenance and document management.

• Support HR with recruitment, onboarding, compliance, and administrative projects.

Employee & Caregiver Support

• Assist caregivers and employees with general inquiries regarding employment documents and onboarding requirements.

• Ensure required certifications, licenses, medicals, and supporting documents are up to date.

• Assist with employment verifications and other administrative requests as directed.

Qualifications

• High school diploma required; Associate’s degree preferred

• 1+ year of receptionist, front desk, or administrative experience preferred

• Excellent verbal and written communication skills

• Strong customer service and interpersonal skills

• Ability to multitask and manage a busy front desk environment

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Professional appearance and strong attention to detail

• Bilingual Spanish required

Why Join White Glove Community Care?

• Be part of a mission-driven healthcare organization

• Work in a supportive, team-oriented environment

• Opportunities for growth and career advancement

• Stable and growing organization in the home care industry

• Play a key role in creating a positive experience for patients, families, and staff