Staffing Coordinator

Harmony Health; Kendall (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Harmony Health is seeking an experienced Staffing Coordinator to manage nursing schedules and ensure adequate coverage for all shifts.

The role involves publishing weekly schedules, monitoring census-based staffing needs, handling call-outs, and communicating changes to leadership. Strong organizational and problem-solving skills are essential in a fast-paced healthcare environment.

Qualifications

• Experience in staffing or scheduling in healthcare preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to handle last-minute staffing changes efficiently.

Responsibilities

• Prepare and publish complete weekly nursing schedules in a timely manner.
• Ensure adequate coverage for all shifts, including evenings, nights, weekends, and holidays.
• Monitor daily staffing needs based on census and facility requirements.
• Respond promptly to call-outs and arrange replacement coverage.
• Communicate schedule changes clearly and promptly to employees and nursing leadership.
• Review timecards and timesheets for accuracy and follow up on discrepancies.
• Track attendance, absences, overtime, and agency utilization.
• Maintain accurate staffing and scheduling records.
• Assist with reducing overtime and agency usage while maintaining appropriate coverage.
• Work closely with the Director of Nursing and Administrator regarding staffing needs and concerns.
• Maintain professionalism, confidentiality, consistency, and fairness in all staffing matters.
• Perform additional duties as assigned.

Tools

Microsoft Office

Scheduling software

Timekeeping systems

Job description

Harmony Health Center is seeking an experienced, organized, and dependable Staffing Coordinator to manage nursing schedules and ensure adequate staffing coverage for all shifts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare and publish complete weekly nursing schedules in a timely manner.
• Ensure adequate coverage for all shifts, including evenings, nights, weekends, and holidays.
• Monitor daily staffing needs based on census and facility requirements.
• Respond promptly to call-outs and arrange replacement coverage.
• Communicate schedule changes clearly and promptly to employees and nursing leadership.
• Review timecards and timesheets for accuracy and follow up on discrepancies.
• Track attendance, absences, overtime, and agency utilization.
• Maintain accurate staffing and scheduling records.
• Assist with reducing overtime and agency usage while maintaining appropriate coverage.
• Work closely with the Director of Nursing and Administrator regarding staffing needs and concerns.
• Maintain professionalism, confidentiality, consistency, and fairness in all staffing matters.
• Perform additional duties as assigned.

QUALIFICATIONS:

• Previous staffing or scheduling experience in a skilled nursing facility or healthcare setting preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to handle call-outs and last-minute staffing changes efficiently.
• Must be dependable, detail-oriented, and able to work under pressure.
• Knowledge of scheduling, timekeeping systems, email, and Microsoft Office.
• Must be available to assist with urgent staffing needs when necessary.

Job Type: Full-time