Staffing Coordinator

Avir at Treemont; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Avir at Treemont is seeking a Staffing Coordinator to develop and maintain nursing staff schedules for a Skilled Nursing Facility in Houston. You will coordinate RNs, LVNs/LPNs, and CNAs, monitor coverage, and address call-offs and overtime to ensure compliant, quality resident care.

You will collaborate with the DON, nursing leadership, and staff to resolve recurring staffing issues, coordinate agency staff when needed, and maintain accurate scheduling records in line with facility policies.

Qualifications

• High school diploma or equivalent required.
• Certified Medication Aide and Certified Nursing Aide credentials.
• Healthcare staffing, scheduling, long-term care experience preferred.
• Experience with nursing staff schedules preferred.
• Knowledge of staffing requirements and healthcare scheduling practices.
• Strong organizational and time-management skills.
• Excellent communication and problem-solving abilities.
• Ability to work under pressure and respond quickly to staffing emergencies.
• Proficiency with Microsoft Office and scheduling software.

Responsibilities

• Develop and maintain daily, weekly, and monthly staffing schedules for nursing personnel.
• Schedule RNs, LVNs/LPNs, and CNAs according to census, acuity, and staffing requirements.
• Monitor staffing levels for all shifts and ensure appropriate coverage.
• Respond promptly to call-offs, absences, and shortages.
• Coordinate agency or temporary staff when necessary and allowed.
• Maintain accurate records of schedules, overtime, call-offs, and staffing changes.
• Communicate schedule changes to nursing staff and supervisors.
• Assist with orientation and scheduling of newly hired nursing employees.
• Ensure staff assignments comply with credentials and facility policies.
• Maintain confidentiality of resident and employee information.
• Follow CMS and nursing-home staffing requirements.

Skills

Organizational skills

Time management

Communication skills

Problem-solving

Education

High school diploma or equivalent

Certified Medication Aide

Certified Nursing Aide

Tools

Kronos scheduling system

Job description

Staffing Coordinator – Skilled Nursing Facility

Job Summary

The Staffing Coordinator is responsible for developing, maintaining, and adjusting the nursing staff schedule to ensure adequate coverage for residents while maintaining compliance with facility policies, staffing requirements, and applicable regulations. This position works closely with the Director of Nursing (DON), nursing supervisors, and staff to address staffing needs, call-offs, schedule changes, and overtime.

Essential Duties and Responsibilities

• Develop and maintain daily, weekly, and monthly staffing schedules for nursing personnel.

• Schedule RNs, LVNs/LPNs, and CNAs according to resident census, acuity, and facility staffing requirements.

• Monitor staffing levels for all shifts and ensure appropriate coverage.

• Respond promptly to call-offs, absences, and unexpected staffing shortages.

• Contact qualified staff members to fill open shifts and document all staffing changes.

• Coordinate agency or temporary staff when necessary and authorized.

• Maintain accurate records of schedules, overtime, call-offs, and staffing changes.

• Communicate schedule changes effectively to nursing staff and supervisors.

• Work with the DON and nursing leadership to identify recurring staffing issues and develop solutions.

• Monitor overtime and help control labor costs while maintaining appropriate resident care coverage.

• Assist with orientation and scheduling of newly hired nursing employees.

• Ensure staff assignments are consistent with employee credentials, competencies, and facility policies.

• Maintain confidentiality of resident and employee information.

• Follow all federal, state, and facility regulations, including applicable CMS and nursing-home staffing requirements.

• Perform other duties as assigned by the DON or Administrator.

Qualifications

• High school diploma or equivalent required.

• Certified Medication Aide & Certified Nursing Aide

• Previous experience in healthcare staffing, scheduling, long-term care, skilled nursing, or a similar environment preferred.

• Experience working with nursing staff schedules is strongly preferred.

• Knowledge of staffing requirements and healthcare scheduling practices.

• Strong organizational and time-management skills.

• Excellent communication and problem-solving abilities.

• Ability to work under pressure and respond quickly to staffing emergencies.

• Proficiency with Microsoft Office and/or electronic staffing/scheduling software.

• Ability to maintain confidentiality and handle sensitive employee and resident information.

Preferred Skills

• Skilled Nursing Facility (SNF) or long-term care experience

• Staff scheduling and shift coordination

• Kronos, MatrixCare, PointClickCare, OnShift, or similar scheduling systems

• Knowledge of CNA/LPN/RN staffing requirements

• Conflict resolution

• Payroll and attendance tracking

• Overtime management

• Strong telephone and interpersonal skills

Schedule

Typically full-time, with flexibility to respond to staffing needs, including occasional evenings, weekends, holidays, or after-hours call-offs depending on facility requirements.

Reporting Relationship

Reports to: Director of Nursing (DON) and/or Facility Administrator.