Nursing Scheduler

Legacy Healthcare; Chicago (IL); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Full-time employment

Supportive leadership team

Growth opportunities

Employee benefits

Job summary

Legacy Healthcare is seeking a reliable Staffing Coordinator for a Skilled Nursing Facility in Chicago. The role focuses on maintaining staffing levels, building and managing staff schedules, and coordinating call-offs and replacements to ensure safe, high-quality resident care.

The ideal candidate communicates well, multitasks effectively in a fast-paced healthcare environment, and remains calm under staffing challenges.

Qualifications

• Experience in staffing, scheduling, healthcare administration preferred.
• Experience scheduling nursing staff is strongly preferred.

Responsibilities

• Develop, maintain, and distribute nursing staff schedules based on census and staffing requirements.
• Coordinate daily staffing for nursing departments (CNAs, LPNs, RNs).
• Respond to call-offs, late arrivals, and shortages.
• Contact qualified staff to fill open shifts and maintain coverage.
• Maintain staffing records, schedules, time-off requests, and attendance.
• Coordinate with Director of Nursing, Administrator, and supervisors on staffing needs.
• Monitor overtime, agency usage, and staffing patterns to control labor costs.
• Coordinate agency/temporary staff when needed.
• Assist with orientation and scheduling of new employees.
• Ensure staff schedules are communicated accurately and timely.
• Maintain confidentiality of employee and resident information.
• Ensure staffing practices meet policies, regulatory requirements, and quality standards.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Multitasking

Attention to detail

Independent yet collaborative

Professionalism & confidentiality

Tools

Microsoft Office

Electronic scheduling systems

Job description

Staffing Coordinator – Skilled Nursing Facility

Job Type: Full-Time
Schedule: Monday–Friday, with flexibility to assist with staffing needs outside of regular business hours as needed

Job Summary

We are seeking a reliable, organized, and detail-oriented Staffing Coordinator to join our skilled nursing facility team. The Staffing Coordinator will be responsible for maintaining adequate staffing levels, creating and managing staff schedules, coordinating call-offs and replacements, and helping ensure the facility is appropriately staffed to provide safe, high-quality resident care.

The ideal candidate is a strong communicator who can multitask in a fast-paced healthcare environment and remain calm and professional when staffing challenges arise.

Key Responsibilities

• Develop, maintain, and distribute nursing staff schedules based on facility needs, census, and staffing requirements.

• Coordinate daily staffing for nursing departments, including CNAs, LPNs, and RNs.

• Respond promptly to call-offs, late arrivals, and unexpected staffing shortages.

• Contact qualified staff members to fill open shifts and maintain appropriate staffing coverage.

• Maintain accurate staffing records, schedules, time-off requests, and attendance information.

• Work closely with the Director of Nursing, Administrator, and nursing supervisors regarding staffing needs and concerns.

• Monitor overtime, agency usage, and staffing patterns to help control labor costs.

• Coordinate agency and/or temporary staff when necessary.

• Assist with orientation and scheduling of new employees.

• Ensure staff schedules are communicated accurately and in a timely manner.

• Maintain confidentiality of employee and resident information.

• Help ensure staffing practices support facility policies, regulatory requirements, and quality-of-care standards.

• Perform other duties as assigned.

Qualifications

• Previous experience in staffing, scheduling, healthcare administration, or a skilled nursing/long-term care setting preferred.

• Experience scheduling nursing staff is strongly preferred.

• Excellent organizational and time-management skills.

• Strong verbal and written communication skills.

• Ability to multitask and prioritize in a fast-paced environment.

• Strong problem-solving skills and attention to detail.

• Ability to work independently while collaborating effectively with the nursing leadership team.

• Proficiency with Microsoft Office and/or electronic scheduling systems preferred.

• Must maintain professionalism and confidentiality at all times.

What We Offer

• Competitive pay

• Full-time employment

• Supportive leadership team

• Opportunity for growth and advancement

• Employee benefits for eligible employees

• A rewarding opportunity to support the team caring for our residents

Why Join Us?

At our skilled nursing facility, staffing is an essential part of providing excellent resident care. We are looking for someone who takes pride in being dependable, organized, and responsive and who understands that having the right team in place makes a meaningful difference for our residents and staff.