Nursing Secretary/ Staffing Coordinator

Ditmas Park Nursing & Rehab; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

Ditmas Park Nursing & Rehab in New York is seeking a Nursing Staff Coordinator to organize and manage staffing to ensure high-quality resident care. The role coordinates with HR, tracks attendance, and prepares payroll-related reports for timely payroll processing.

Ideal candidates have prior nurse staff scheduling experience, strong organizational abilities, and proficiency with MS Office. You will work closely with the DON and management to align staffing with policy and care goals.

Qualifications

• Prior nurse staff scheduling experience.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite.
• Excellent oral and written communication skills.

Responsibilities

• Create and post monthly staff schedules, track and post changes.
• Maintain timely records of call-offs, tardy and early arrivals and coordinate daily with HR to ensure attendance policies are administered promptly and fairly.
• Provide accurate and timely reports to DON, Facility Administrator and management on issues relating to staffing, vacancies and agency use, or other topics as assigned.
• Prepare and submit accurate, complete payroll reports on a timely basis.
• Verify employment data and backgrounds on job applicants.
• Follows the master staffing schedule created by the DON or designee.
• Communicates continuously with DON or designee to ensure coordination of information and maintain accuracy of nursing schedule.
• Prepares daily staffing sheets with continual revisions as necessary.
• Follows center policy and DON guidelines for numbers and assignment of staff and protocol for use of agency and in-house pool.
• Completes a listing of vacant nursing positions for DON weekly.
• Performs attendance and paid time off administration for nursing staff.
• Perform all other general and/or specific administrative staffing duties required.
• Perform other related activities as assigned or requested.
• Maintain and work within established departmental, center, and facility policies and procedures, objectives, quality improvement program, and safety, environmental, and infection control standards.

Skills

Nurse staff scheduling

Organizational skills

Analytical & problem-solving

Oral & written communication

Education

null

Tools

Microsoft Office Suite

Job description

OVERVIEW:

The Nursing Staff Coordiantor position exists to provide staffing coordination to assure that the highest degree of quality resident care is maintained at all times. This position must work effectively with team members in ensuring that work is accomplished in a timely, effective, well organized, and safe manner, while focusing on delivering quality resident care.

RESPONSIBILITIES:

• Create and post monthly staff schedules, track and post changes.
• Maintain timely records of call-offs, tardy and early arrivals and coordinate daily with HR to ensure attendance policies are administered promptly and fairly.
• Provide accurate and timely reports to DON, Facility Administrator and management on issues relating to staffing, vacancies and agency use, or other topics as assigned.
• Prepare and submit accurate, complete payroll reports on a timely basis
• Verify employment data and backgrounds on job applicants
• Follows the master staffing schedule created by the DON or designee.
• Communicates continuously with DON or designee to ensure coordination of information and maintain accuracy of nursing schedule.
• Prepares daily staffing sheets with continual revisions as necessary.
• Follows center policy and DON guidelines for numbers and assignment of staff and protocol for use of agency and in-house pool.
• Completes a listing of vacant nursing positions for DON weekly.
• Performs attendance and paid time off administration for nursing staff.
• Perform all other general and/or specific administrative staffing duties required.
• Perform other related activities as assigned or requested.
• Maintain and work within established departmental, center, and facility policies and procedures, objectives, quality improvement program, and safety, environmental, and infection control standards.

QUALIFICATIONS: EDUCATION / EXPERIENCE:

• Prior Nurse Staff Scheduling experience required
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Proficient with Microsoft Office Suite
• Excellent oral and written communication skills