Staffing Coordinator

First Call; Greenfield (IN); On-site; USD 40,000 - 60,000; Full time

Job summary

First Call is seeking a Staffing Coordinator to ensure client staffing needs are met by recruiting, orienting and placing employees. The role supports compliance with client requirements and maintains a ready-to-work candidate pipeline.

The coordinator will liaise with clients, recruit via multiple channels, schedule workers for shifts, and help with payroll processing and reporting while collaborating with HR to organize orientations and opportunities.

Qualifications

• Experience in fast-paced hiring/onboarding environments.
• Strong written and verbal communication.
• Proficiency with MS Office (Excel, Word, Outlook).

Responsibilities

• Liaise with clients to fill vacancies in a timely manner.
• Identify key matches between candidates and client openings.
• Organize and schedule workers to ensure full staffing on each shift.
• Recruit via job boards, social media, texting, emailing and phone.

Skills

Team collaboration

Attention to detail

Excellent communication

Multi-tasking

Relationship building

Independent work

Scheduling

Tools

Excel

Word

Outlook

Job description

The Staffing Coordinator plays a key role in ensuring that our customers staffing needs are met with employees who best meet their workforce/staffing needs, by undertaking a variety of tasks such as recruitment, orientation and placement of employees. The coordinator will also be responsible for complying with all client requirements regarding employment while ensuring First Call staffing requirements are always met and employees work in a friendly, supportive environment.

Job Responsibilities

1. Liaising with clients to fill vacancies in a timely manner.
2. Identifieskeymatchesbetweencandidatesandclientstofilljobopenings.
3. Responsible for organizing and scheduling workers to ensure that the client is fully staffed on each shift.
4. Responsiblefor recruiting via job boards, social media, texting, emailing and phone.
5. Responsible for screening, qualifying, hiring, and scheduling candidates.
6. WorkswiththeHumanResourcesDepartmenttoassistbyschedulingorientationsandorganizingworkopportunities with newemployees.
7. Ensure compliance with all company and client requirements
8. Responsible for maintaining client relations
9. Responsible for client reporting
10. Responsibleforprocessing weekly payrollforemployeesandtrackingabsences
11. Responsible for coaching and counseling
12. Responsible for document management of workers comp injuries and investigations.
13. Responsible forbuildingandmaintainingapipelineof“readytowork”candidates
14. Responsible for tracking daily Key Performance Indicators
15. Individual must be able to function independently/autonomously, offer solutions to identified service gaps but know when to involve management.
16. Perform other duties as assigned.

Job Requirements

1. Abletoworkinateamenvironmenttoaccomplishneededresultforapplicant,employeeand/orclient
2. 1 + years of hiring and onboarding experience in a fast pace, high volume environment is preferred
3. Strong attention to detail with the ability to multi-task, using sound judgment.
4. Able to foster relationships with both employees and clients.
5. Excellent communicator through verbalandwrittencorrespondence.
6. Computer skills a must. Excel, Word, Outlook