Staffing Specialist

Life Style Staffing; Whately (MA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

Job summary

Life Style Staffing in Massachusetts is seeking an Account Coordinator to oversee day-to-day staffing operations at one of our client's worksites, ensuring staffing requirements are met promptly and efficiently while maintaining client satisfaction and employee engagement.

The role requires strong organizational and communication skills, onboarding and scheduling responsibilities, and strict adherence to employment laws.

Qualifications

• High school diploma or equivalent; Bachelor's degree in Human Resources or related field preferred.
• Proven experience in staffing, recruitment, Account Management or related field in fast-paced environments.
• Strong knowledge of employment laws and regulations.
• Excellent communication and interpersonal skills with diverse individuals.
• Exceptional organizational skills and attention to detail.
• Proficiency in using recruitment software and databases.
• Ability to handle confidential information with discretion and professionalism.
• Flexibility to work overtime and early morning shifts (6am-8am start time).

Responsibilities

• Coordinate staffing needs with the client's management team and source candidates.
• Screen, interview, reference check, and select candidates based on client preferences.
• Onboard and orient new hires; manage schedules, shifts, and attendance.
• Foster positive relations with on-site employees and address inquiries.
• Serve as primary contact for employee issues and ensure satisfaction.
• Maintain client relationships, forecast staffing needs, and report metrics.
• Ensure compliance with employment laws and company policies; maintain records.
• Prepare reports on staffing activities, headcount, turnover, and evaluations.

Skills

Communication skills

Interpersonal skills

Organizational skills

Discretion and confidentiality

Client relationship management

Time management

Adaptability

Education

Bachelor's degree in HR or related field

High school diploma or equivalent

Tools

Recruitment software

Databases

Job description

Company Overview: Life Style Staffing is a leading staffing and recruitment agency that specializes in providing comprehensive workforce solutions to a diverse range of industries. We pride ourselves on delivering exceptional service and matching top talent with our clients' staffing needs. We are currently seeking a dedicated and detail-oriented individual to join our team as an Account Coordinator.

Job Summary: As a Staffing Specialist, you will be responsible for overseeing the day-to-day staffing operations at one of our client's worksites. Your primary objective will be to ensure that all staffing requirements are met promptly and efficiently, maintaining a high level of client satisfaction and employee engagement. This role requires exceptional organizational skills, strong interpersonal abilities, and a keen eye for detail.

Responsibilities:

Staffing Management:

Coordinate with the client's management team to understand their staffing needs and requirements.

Utilize our staffing software and databases to source, screen, and recruit candidates for various positions.

Conduct interviews, skill assessments, and reference checks to evaluate candidate qualifications.

Make appropriate candidate selections based on skill sets, availability, and client preferences.

Ensure proper onboarding and orientation processes for newly hired employees.

Monitor and manage employee schedules, shift assignments, and attendance records.

Employee Relations:

Foster positive relationships with on-site employees, addressing their questions, concerns, and providing ongoing support.

Act as a primary point of contact for employee inquiries, resolving issues promptly and ensuring high employee satisfaction.

Conduct regular check-ins with employees to assess their job satisfaction and identify any areas for improvement.

Handle employee performance issues, disciplinary actions, and terminations in accordance with company policies and procedures.

Client Relationship Management:

Establish and maintain strong relationships with client representatives, including supervisors and managers.

Collaborate with the client to forecast staffing needs and proactively address any potential gaps.

Regularly communicate with the client to ensure their satisfaction with our services and address any concerns or issues promptly.

Provide regular reports and updates to the client regarding staffing metrics, including fill rates, turnover, and employee performance.

Compliance and Documentation:

Ensure compliance with all applicable employment laws, regulations, and company policies.

Maintain accurate and up-to-date employee records, including personnel files, timekeeping data, and performance evaluations.

Prepare and submit reports on staffing activities, including headcount, turnover, and employee-related metrics.

Qualifications:

• High school diploma or equivalent; Bachelor's degree in Human Resources or a related field is preferred.
• Proven experience in staffing, recruitment, Account Management or a related field, preferably in a fast-paced environment.
• Strong knowledge of employment laws and regulations.
• Excellent communication and interpersonal skills, with the ability to build rapport and work effectively with diverse individuals.
• Exceptional organizational skills and attention to detail.
• Proficiency in using recruitment software and databases.
• Ability to handle confidential information with discretion and professionalism.
• Flexibility to work overtime and early morning shifts (6am-8am start time)

Benefits/Salary:

• Health insurance
• Paid time off
• Vision insurance