Staffing Coordinator

Gilder Search Group; Reno (NV); On-site; USD 38,000 - 60,000; Full time

Job summary

Gilder Search Group is seeking a Staffing Coordinator to support the full recruiting cycle, from sourcing and screening to job fairs and ongoing candidate care. You will manage multiple priorities in a fast-paced environment while building strong client and candidate relationships.

The ideal candidate has 1–2 years in staffing or recruiting, solid vetting experience, and a proven ability to recruit through social media and job fairs.

Qualifications

• 1–2 years of staffing/recruiting experience.
• Existing client and/or candidate network preferred.
• Experience recruiting at job fairs.
• Proven ability to recruit via social media platforms.
• Hands-on experience with CRM systems.
• Strong knowledge of effective candidate vetting and screening questions.

Responsibilities

• Source, screen, and present qualified candidates for open positions (primarily industrial, warehouse, and related roles).
• Build and maintain a strong pipeline of candidates and client relationships.
• Represent the company at job fairs and recruiting events.
• Recruit actively through social media and online channels.
• Maintain accurate records and activity in the CRM system.
• Conduct effective phone screens and use strong vetting questions to assess fit.
• Coordinate interviews, follow up with candidates and clients, and support the placement process end-to-end.
• Shift priorities quickly and manage multiple requisitions without sacrificing quality or speed.

Skills

Staffing experience

Client network

Job fair recruiting

Social media recruiting

CRM systems

Candidate vetting

Tools

CRM platforms

Job description

STAFFING COORDINATOR

Full- Time | Recruiting & Staffing Operations

About the Role

We are looking for a motivated Staffing Coordinator who thrives on connecting great people with great opportunities. This role is ideal for someone who genuinely enjoys staffing, builds strong relationships with both clients and candidates, and takes pride in the details that make placements successful. You will support the full recruiting cycle—from sourcing and screening to job fairs, social outreach, and ongoing candidate care—while managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Source, screen, and present qualified candidates for open positions (primarily industrial, warehouse, and related roles)

• Build and maintain a strong pipeline of candidates and client relationships

• Represent the company at job fairs and recruiting events

• Recruit actively through social media and online channels

• Maintain accurate records and activity in the CRM system

• Conduct effective phone screens and use strong vetting questions to assess fit

• Coordinate interviews, follow up with candidates and clients, and support the placement process end-to-end

• Shift priorities quickly and manage multiple requisitions without sacrificing quality or speed

Required Qualifications

Experience & Technical Skills

• 1–2 years of experience in staffing or recruiting

• Existing client and/or candidate network preferred

• Experience recruiting at job fairs

• Proven ability to recruit via social media platforms

• Hands-on experience with CRM systems

• Strong knowledge of effective candidate vetting and screening questions

Core Attributes & Work Style

• Natural interest in people and genuine desire to help others succeed

• Passion for staffing and the impact of good placements

• High attention to detail — accuracy matters in every submission and follow-up

• Ability to change priorities quickly in a fast-moving environment

• Strong multitasking skills across candidates, clients, and open roles

• Works quickly while maintaining high quality and professionalism

What Success Looks Like

• Consistent, high-quality candidate submissions that clients trust

• A growing personal network of candidates and client contacts

• Clean, up-to-date CRM activity and clear communication

• Positive candidate experience from first contact through placement

• Reliability under changing priorities and high volume

Ideal Candidate

You are someone who lights up when talking to people, stays organized under pressure, and takes personal pride in matching the right person to the right opportunity. You notice the small details others miss, you move fast without cutting corners, and you understand that staffing is ultimately about helping people and businesses succeed.