Staffing Coordinator

First Call Staffing; Indianapolis (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

First Call Staffing in Indianapolis is seeking a Staffing Coordinator to ensure client staffing needs are met by recruiting, orienting and placing employees. You will ensure compliance with client requirements and maintain a friendly, supportive environment.

Responsibilities include liaising with clients, scheduling workers, recruiting via multiple channels, and processing weekly payroll. Must work well in a team and handle high-volume tasks with attention to detail.

Qualifications

• 1+ years of hiring and onboarding experience in a fast-paced, high-volume environment.
• Strong attention to detail with the ability to multi-task.
• Excellent communicator through verbal and written correspondence.
• Able to foster relationships with both employees and clients.
• Computer skills: Excel, Word, Outlook.

Responsibilities

• Liaise with clients to fill vacancies in a timely manner.
• Identify matches between candidates and clients to fill openings.
• Organize and schedule workers to ensure full staffing on each shift.
• Recruit via job boards, social media, texting, emailing and phone.
• Screen, qualify, hire, and schedule candidates.
• Coordinate orientations with HR and organize opportunities for new employees.
• Ensure compliance with company and client requirements.
• Maintain client relations and reporting.
• Process weekly payroll and track absences.
• Coach and counsel employees as needed.
• Manage workers' comp documents and investigations.
• Build and maintain a pipeline of ready-to-work candidates.
• Track daily key performance indicators.

Skills

Teamwork

Attention to detail

Communication

Recruiting

Onboarding

Payroll support

Tools

Excel

Word

Outlook

Job description

Job Title: Staffing Coordinator

Department: Operations

Reports To: Branch Manager

Classification: Non-Exempt, Hourly

Job Summary

The Staffing Coordinator plays a key role in ensuring that our customers’ staffing needs are met with employees who best meet their workforce/staffing needs, by undertaking a variety of tasks such as recruitment, orientation and placement of employees. The coordinator will also be responsible for complying with all client requirements regarding employment while ensuring First Call staffing requirements are always met and employees work in a friendly, supportive environment.

Job Responsibilities

• Liaising with clients to fill vacancies in a timely manner.
• Identifies key matches between candidates and clients to fill job openings.
• Responsible for organizing and scheduling workers to ensure that the client is fully staffed on each shift.
• Responsible for recruiting via job boards, social media, texting, emailing and phone.
• Responsible for screening, qualifying, hiring, and scheduling candidates.
• Works with the Human Resources Department to assist by scheduling orientations and organizing work opportunities with new employees.
• Ensure compliance with all company and client requirements
• Responsible for maintaining client relations
• Responsible for client reporting
• Responsible for processing weekly payroll for employees and tracking absences
• Responsible for coaching and counseling
• Responsible for document management of workers comp injuries and investigations.
• Responsible for building and maintaining a pipeline of “ready to work” candidates
• Responsible for tracking daily Key Performance Indicators
• Individuals must be able to function independently/autonomously, offer solutions to identified service gaps but know when to involve management.
• Perform other duties as assigned.

Job Requirements

• Able to work in a team environment to accomplish needed results for applicant, employee and/or client
• 1 + years of hiring and onboarding experience in a fast pace, high volume environment is preferred
• Strong attention to detail with the ability to multi-task, using sound judgment.
• Able to foster relationships with both employees and clients.
• Excellent communicator through verbal and written correspondence.
• Computer skills a must. Excel, Word, Outlook

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