Staffing Coordinator

Gulfside Health & Rehab; Clearwater (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

Gulfside Health & Rehab in Florida is seeking an administrative support role to manage time-off requests, scheduling, and attendance within the OnShift system. You will monitor timekeeping, resolve punch issues, and prepare leadership reports while maintaining PBJ and compliance records.

The role also supports the nursing team and may assist with CNA duties, contributing to a safe, resident-centered environment. Strong communication, organization, and teamwork are required.

Qualifications

• 2 years of medical staffing experience or related training required; long term care staffing preferred.
• Experience with staffing and payroll software; proficient in Microsoft Office.
• Excellent communication, PBJ recordkeeping, organization, and teamwork skills required.

Responsibilities

• Manage time-off requests, callouts, tardies, and schedule changes in OnShift; update rotations and attendance.
• Monitor timekeeping daily; resolve missed punches and prepare staffing and attendance reports.
• Maintain regulatory staffing documentation, including daily postings, PBJ updates, and compliance records.
• Support nursing team as needed; assist with CNA duties and promote resident safety.

Skills

Communication

Organization

Teamwork

PBJ recordkeeping

Education

Florida CNA license

High School Diploma or GED

Tools

Microsoft Office

Staffing/payroll software

Job description

Manage time-off requests, callouts, tardies, and schedule changes while keeping the OnShift scheduling system updated with employee rotations, agency staffing, and attendance records.

• Monitor timekeeping records daily, resolve missed or inaccurate punches and prepare staffing and attendance reports for leadership.

• Maintain regulatory staffing documentation, including daily staffing postings, PBJ updates, and required compliance records.

• Serve as a primary point of contact for phone calls, visitors, and team member inquiries, providing professional administrative support.

• Support the nursing team as needed, including assisting with CNA duties when required and promoting a safe, resident-focused environment.

What You'll Need:

• 2 years of medical staffing experience or related training (required); Long term care staffing is preferred

• Experience with staffing and payroll software and proficiency with Microsoft Office (required)

• Excellent communication, knowledge of PBJ recordkeeping, organization, and teamwork skills (required)

• Active Florida CNA license (required)

• High School Diploma or GED (required)