Staffing Assistant: Onboarding & Admin Pro

Ultipro; Ontario (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Monthly bonus potential

Medical/Dental/Vision coverage

401(k) with company match

Paid time off and holidays

Wellness program

Job summary

Employbridge is seeking a Staffing Assistant to join our team for an immediate opening in a fast-paced office. This role offers an entry point into recruiting and staffing, with opportunities to grow within the organization.

You will greet candidates, assist with onboarding, support recruiting, process payroll, and help maintain CRM records while coordinating branch operations and purchasing. This position emphasizes client service and administrative excellence.

Qualifications

• 2+ years of administrative experience in a busy office.
• Excellent customer service skills, including diplomacy in stressful situations.
• Able to switch tasks, prioritize, and manage repetitive tasks in a fast-paced environment.
• Strong communication skills at all levels; good time management and organization.
• Proficient with Microsoft Office products.

Responsibilities

• Greet walk-in candidates and serve as the first point of contact in the branch
• Receive and screen visitors and telephone calls and handle general inquiries
• Assist with onboarding and new-hire orientations to support the customer success team
• Provide support to the recruiting team as needed to ensure applicants complete all facets of the application process
• Coordinate, complete, and scan documents in support of workers compensation claims
• Process and update payroll records
• Document unemployment terms and details in CRM
• Create, process, and file all purchase orders and invoices for the branch
• Order supplies based on assessment of needs and budget resources
• Other duties as assigned

Skills

2+ years administrative experience

Excellent customer service

Multitasking in fast-paced environment

Strong communication

Time management

Tools

Microsoft Office

Job description

Employbridge is seeking a Staffing Assistant to join our team for an immediate opening in a fast-paced office. This role offers an entry point into recruiting and staffing, with opportunities to grow within the organization.

You will greet candidates, assist with onboarding, support recruiting, process payroll, and help maintain CRM records while coordinating branch operations and purchasing. This position emphasizes client service and administrative excellence.