Bilingual Staffing Assistant - In-Office Admin & Onboarding

Ultipro; Mechanicsburg (Cumberland County); On-site; USD 32,000 - 46,000; Full time

Job summary

Employbridge in Mechanicsburg/Harrisburg, PA is hiring a Staffing Assistant/Office Admin to support the branch in daily operations. This is an in-office role, Monday-Friday 8am-5pm, with no remote option.

The Staffing Assistant greets clients, screens visitors, assists with onboarding, supports recruiting, handles payroll-related tasks, manages CRM entries, processes POs/invoices, and orders supplies to maintain branch workflow.

Qualifications

• 2+ years of administrative experience in a busy office environment.
• Strong customer service skills and ability to handle stressful situations diplomatically.
• Ability to switch tasks, prioritize, and manage repetitive tasks in a fast-paced setting.

Responsibilities

• Greets walk-ins and serves as the first point of contact in the branch.
• Receives and screens visitors and telephone calls and handles general inquiries.
• Assists with onboarding and new-hire orientations to support the customer success team.
• Provides support to the recruiting team to ensure applicants complete all facets of the application process.
• Coordinates, completes, and scans documents in support of workers' compensation claims.
• Processes and updates payroll records.
• Documents unemployment terms in CRM.
• Creates, processes, and files all purchase orders and invoices for the branch.
• Orders supplies based on assessment.

Skills

Administrative experience

Customer service

Multitasking

Effective communication

Time management

Education

High school diploma

Tools

CRM software

Payroll system

MS Office

Job description

Employbridge in Mechanicsburg/Harrisburg, PA is hiring a Staffing Assistant/Office Admin to support the branch in daily operations. This is an in-office role, Monday-Friday 8am-5pm, with no remote option.

The Staffing Assistant greets clients, screens visitors, assists with onboarding, supports recruiting, handles payroll-related tasks, manages CRM entries, processes POs/invoices, and orders supplies to maintain branch workflow.