Staff Assistant: Programs & Student Support

Farmingdale State College; Village of Farmingdale (NY); On-site; USD 50,000 - 61,000; Full time

Job summary

Farmingdale State College is seeking a Staff Assistant to support the ACE, CSTEP, and TRIO programs in a full-time temporary capacity. The role focuses on office management, documentation, and coordination of events and outreach activities.

The successful candidate will assist with new hire procedures, purchasing, accounts payable, and data tracking, while maintaining internal policies and reporting requirements. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree required.
• Excellent oral and written communication.
• Detail-oriented with strong organizational skills.
• Proactive and motivated; able to manage multiple projects.
• Proficiency in Microsoft Office; intermediate Excel required.

Responsibilities

• Manage daily office operations and handle inquiries.
• Coordinate student meetings, workshops, and events.
• Create and maintain databases tracking student outcomes.
• Assist with budgeting, expenditures, and payroll documentation.
• Support program marketing with flyers and social media.
• Ensure compliance with policies and procedures.

Skills

Communication skills

Detail-oriented

Multitasking

Proactive

Teamwork

Office experience

HR experience

Education

Bachelor's degree

Tools

Accounts payable

Microsoft Office

Excel (intermediate)

Job description

Farmingdale State College is seeking a Staff Assistant to support the ACE, CSTEP, and TRIO programs in a full-time temporary capacity. The role focuses on office management, documentation, and coordination of events and outreach activities.

The successful candidate will assist with new hire procedures, purchasing, accounts payable, and data tracking, while maintaining internal policies and reporting requirements. Strong communication and organizational skills are essential.