Staff Assistant - Academic Support and Access Programs

FCA Family & Children’s Association; East Farmingdale (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Farmingdale State College, located in Farmingdale, NY, seeks a Staff Assistant to support Academic Support and Access Programs, including ACE, CSTEP, and TRIO. The role focuses on office operations, event coordination, and data tracking to advance student success and program compliance.

The position requires strong communication skills, attention to detail, and proficiency with Microsoft Office, including Excel. This is a full-time, on-campus role within a dynamic higher education environment.

Qualifications

• Excellent oral and written communication skills.
• Detail-oriented, with excellent organizational and interpersonal skills.
• Proactive and motivated individual who is able to manage multiple projects and work as a member of a team.
• Proficiency in computer systems, including Microsoft Office (intermediate knowledge of Excel, at minimum, is necessary).

Responsibilities

• Manage daily office operations, address program inquiries, conduct outreach to students and constituents, and provide general office support.
• Assist with planning, implementation, and assessment of student meetings, workshops and events.
• Create and maintain student databases and assist with tracking outcomes and engagement.
• Develop student resource guides to increase awareness of available resources.
• Serve as liaison to the Office of Sponsored Programs Administration for policy and procedures compliance.

Skills

Communication skills

Microsoft Office

Excel

Job description

Staff Assistant - Academic Support and Access Programs

Farmingdale State College is a recognized leader in applied learning. With over 10,000 students, FSC is the State University of New York's largest college of applied science and technology, with 96% of graduates working in New York State and 75% working on Long Island. Farmingdale prepares emerging leaders in the growing technology, engineering, business and health care fields. Farmingdale State College is committed to inclusivity and excellence as part of our mission and culture. The College has received the 2022, 2023 and 2024 Higher Education Excellence in Diversity (HEED) Award. We seek candidates of all backgrounds who embrace these values and the broader mission of public higher education. The College is increasingly focused on expanding student engagement. In addition to the highly successful NCAA Division III athletic program, Esports, and an extensive array of student clubs and organizations give FSC a strong culture of civic responsibility.

Job Description:

The Academic Support & Access Programs department at Farmingdale State College oversees multiple programs devoted to providing underrepresented students with the needed support, resources and opportunities to meet their academic and pre-professional goals. The department currently seeks a Staff Assistant to provide support for the ACE, CSTEP, & TRIO programs.

The Staff Assistant will assist with office management and help ensure that all internal policies and procedures are followed in relation to new hire procedures, purchasing, and accounts payable through the timely and accurate submission of related documents and tracking of expenditures. Additionally, the Staff Assistant will provide administrative support for coordination of special projects and events, staff and student outreach, data tracking, and completion of mandatory reports.

Specific responsibilities will include:

• Manage daily office operations including addressing all initial program-related inquiries, conduct outreach to students and various constituents, and providing general office support.
• Assist with the planning, implementation and assessment of student meetings, workshops and special events.
• Create and maintain student participant databases and assist with tracking student outcomes and engagement.
• Assist with the development of student resource guides to increase student awareness and pursuit of available resources.
• Serve as liaison to the Office of Sponsored Programs Administration to facilitate communication and compliance of all policy and procedures for program operations, human resources and accounts payable.
• Oversee collection and submission of documentation related to hiring and payroll including new hire paperwork, time and attendance reports, and staff change forms.
• Assist with purchasing and accounts payable procedures to facilitate timely orders, receipt and payment of vendor services and student award disbursements.
• Assist with tracking budget expenditures, including routine monthly budget reconciliation and analysis, and addressing any found discrepancies.
• Assist with program marketing efforts, including development of flyers, social media communication, and department website updates.
• Perform other related duties, as needed.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

• Commitment to diversity and university initiatives supportive of diversity and inclusion.
• Interest in participating in student-centered service activities.
• Desire to apply expertise in promoting civic engagement with the College's many community partners.

Requirements:

MINIMUM QUALIFICATIONS:

• Excellent oral and written communication skills.
• Detail-oriented, with excellent organizational and interpersonal skills.
• Proactive and motivated individual who is able to manage multiple projects and work as a member of a team.
• Proficiency in computer systems, including Microsoft Office (intermediate knowledge of Excel, at minimum, is necessary).

PREFERRED QUALIFICATIONS:

• Experience working in an educational office setting.
• Experience working with people of diverse backgrounds, experiences, and abilities.
• Experience in human resources and/or purchasing and accounts payable.

Additional Information:

This is a full-time UUP position.

• For the first 10 working days, beginning Wednesday, August 5, 2026, and ending Tuesday, August 18, 2026, applications will be limited to UUP Farmingdale.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans.

Visit ourWhy Work at FSC page to learn more about FSC and the total rewards we offer.

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.

Additional Information - Application Instructions:

Interested candidates may apply by clicking on the Apply Now link at the top or bottom of this page. The following documents are required for all positions:

• Resume/C.V.

Only applications made through Farmingdale's electronic application system will be accepted. Once you successfully apply you will receive an email as confirmation. Returning applicants may login to their Farmingdale State College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website.