Staff Assistant - Academic Support and Access Programs

Farmingdale State College; Village of Farmingdale (NY); On-site; USD 50,000 - 61,000; Full time

Job summary

Farmingdale State College is seeking a Staff Assistant to support the ACE, CSTEP, and TRIO programs in a full-time temporary capacity. The role focuses on office management, documentation, and coordination of events and outreach activities.

The successful candidate will assist with new hire procedures, purchasing, accounts payable, and data tracking, while maintaining internal policies and reporting requirements. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree required.
• Excellent oral and written communication.
• Detail-oriented with strong organizational skills.
• Proactive and motivated; able to manage multiple projects.
• Proficiency in Microsoft Office; intermediate Excel required.

Responsibilities

• Manage daily office operations and handle inquiries.
• Coordinate student meetings, workshops, and events.
• Create and maintain databases tracking student outcomes.
• Assist with budgeting, expenditures, and payroll documentation.
• Support program marketing with flyers and social media.
• Ensure compliance with policies and procedures.

Skills

Communication skills

Detail-oriented

Multitasking

Proactive

Teamwork

Office experience

HR experience

Education

Bachelor's degree

Tools

Accounts payable

Microsoft Office

Excel (intermediate)

Job description

Location: Farmingdale, NY Category: Professional Entry-Level Job Type: Full-time Temporary Posted On: Wed Aug 5 2026

The Academic Support & Access Programs department at Farmingdale State College oversees multiple programs devoted to providing underrepresented students with the needed support, resources and opportunities to meet their academic and pre-professional goals. The department currently seeks a Staff Assistant to provide support for the ACE, CSTEP, & TRIO programs.

The Staff Assistant will assist with office management and help ensure that all internal policies and procedures are followed in relation to new hire procedures, purchasing, and accounts payable through the timely and accurate submission of related documents and tracking of expenditures. Additionally, the Staff Assistant will provide administrative support for coordination of special projects and events, staff and student outreach, data tracking, and completion of mandatory reports.

Specific Responsibilities Will Include

• Manage daily office operations including addressing all initial program-related inquiries, conduct outreach to students and various constituents, and providing general office support.
• Assist with the planning, implementation and assessment of student meetings, workshops and special events.
• Create and maintain student participant databases and assist with tracking student outcomes and engagement.
• Assist with the development of student resource guides to increase student awareness and pursuit of available resources.
• Serve as liaison to the Office of Sponsored Programs Administration to facilitate communication and compliance of all policy and procedures for program operations, human resources and accounts payable.
• Oversee collection and submission of documentation related to hiring and payroll including new hire paperwork, time and attendance reports, and staff change forms.
• Assist with purchasing and accounts payable procedures to facilitate timely orders, receipt and payment of vendor services and student award disbursements.
• Assist with tracking budget expenditures, including routine monthly budget reconciliation and analysis, and addressing any found discrepancies.
• Assist with program marketing efforts, including development of flyers, social media communication, and department website updates.
• Perform other related duties, as needed.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

• Commitment to diversity and university initiatives supportive of diversity and inclusion.
• Interest in participating in student-centered service activities.
• Desire to apply expertise in promoting civic engagement with the College's many community partners.

Job Requirements

MINIMUM QUALIFICATIONS:

• Bachelor's degree.
• Excellent oral and written communication skills.
• Detail-oriented, with excellent organizational and interpersonal skills.
• Proactive and motivated individual who is able to manage multiple projects and work as a member of a team.
• Proficiency in computer systems, including Microsoft Office (intermediate knowledge of Excel, at minimum, is necessary).

Preferred Qualifications

• Experience working in an educational office setting.
• Experience working with people of diverse backgrounds, experiences, and abilities.
• Experience in human resources and/or purchasing and accounts payable.

Additional Information

This is a full-time, temporary UUP position.

• For the first 10 working days, beginning Wednesday, August 5, 2026, and ending Tuesday, August 18, 2026, applications will be limited to UUP Farmingdale.
• CLOSING DATE FOR RECEIPT OF APPLICATIONS: Open Until Filled
• SALARY: $51,261 + $4,000 in downstate location pay = $55,261 Total Compensation.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans.

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

http://www.farmingdale.edu/consumer-information/index.shtml

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.