Staff Assistant II | Onboarding, Travel & Event Support

NASA Jet Propulsion Laboratory; California; On-site; USD 66,000 - 84,000; Full time

Job summary

NASA Jet Propulsion Laboratory in Pasadena, California seeks a Staff Assistant II to provide comprehensive administrative support to the Environmental Assurance, Occupational Safety & Quality Assurance teams. The role requires coordinating onboarding, travel, timekeeping, and event planning while maintaining internal resources and supporting multiple offices.

The ideal candidate demonstrates teamwork, strong communication, and the ability to manage interruptions in a dynamic environment, with a

Qualifications

• High school diploma with 6 years related experience or equivalent.
• Proficient with Microsoft 365 Office Suite and Adobe Acrobat.
• Excellent planning, scheduling, written and oral communication.
• Ability to work independently with minimal supervision to deliver high-quality work.
• Strong customer service and collaboration skills.

Responsibilities

• Provide administrative and office operations support to the Section Management team and multiple technical groups.
• Coordinate onboarding and offboarding, travel, and timekeeping activities.
• Plan and coordinate Section seminars, workshops, retreats, and social events.
• Prepare recurring presentations and reports (e.g., QMR, SIG events).
• Maintain Section resources (Wiki pages, SharePoint, Alfresco).

Skills

Education & Experience

Communication Skills

Interpersonal Skills

Execution

Team Collaboration

Customer Service

Education

High School diploma + 6 years related experience

Associate's degree + 1 year related experience

Bachelor's degree + 0–1 year related experience

Tools

Microsoft 365 Office Suite

Adobe Acrobat

Job description

NASA Jet Propulsion Laboratory in Pasadena, California seeks a Staff Assistant II to provide comprehensive administrative support to the Environmental Assurance, Occupational Safety & Quality Assurance teams. The role requires coordinating onboarding, travel, timekeeping, and event planning while maintaining internal resources and supporting multiple offices.

The ideal candidate demonstrates teamwork, strong communication, and the ability to manage interruptions in a dynamic environment, with a