Group Staff Assistant II — Space Operations & Admin

NASA Jet Propulsion Laboratory; Pasadena (CA); On-site; USD 64,000 - 82,000; Full time

Job summary

NASA Jet Propulsion Laboratory in Pasadena, California, seeks a Group Staff Assistant II to provide comprehensive administrative support to Section 363 and the Business Administration Team. The role involves travel processing, badge coordination, procurement, meeting planning, and onboarding/offboarding for staff and affiliates.

Successful candidates will have strong organizational and communication skills, experience in secretarial roles, and the ability to manage multiple priorities in a

Qualifications

• Typical requirements include high school diploma with multiple years of related experience; associate degree with related experience.
• Experience in secretarial/administrative roles with strong organization and interpersonal skills.
• Ability to work under pressure on multiple tasks and meet deadlines with high-quality results.
• Strong planning, scheduling, and coordination skills.
• Proactive self-starting mindset to streamline processes and improve workflows.
• Excellent written and verbal communication; professional interaction at all levels.

Responsibilities

• Prepare and process complex foreign and domestic travel, including reports and compliance.
• Manage affiliate and visitor badge requests for domestic and foreign guests; escort visitors as needed.
• Handle procurement activities including Pcard purchasing and iProcurement orders.
• Schedule and coordinate meetings in Outlook; manage conference room calendars; arrange Teams meetings.
• Prepare and edit presentations, graphics, documentation, and website inputs.
• Coordinate office moves, new hire preparations, onboarding/offboarding for employees, affiliates, and foreign nationals.
• Assist with recruiting efforts for various hires, including interview scheduling and escorting.
• Support ergonomic evaluations, Work Authorization updates, and cost transfer processing.
• Maintain and update Section resources (Wiki, SharePoint, Alfresco).
• Assist in planning Section seminars, workshops, and events; ensure policy compliance.

Skills

Organizational skills

Interpersonal skills

Communication skills

Customer service

Microsoft Word

Excel

PowerPoint

Teams

SharePoint

Outlook

Education

High School diploma

Associate degree

Tools

Microsoft Word

Excel

PowerPoint

Teams

SharePoint

Outlook

iProcurement

Pcard

Job description

NASA Jet Propulsion Laboratory in Pasadena, California, seeks a Group Staff Assistant II to provide comprehensive administrative support to Section 363 and the Business Administration Team. The role involves travel processing, badge coordination, procurement, meeting planning, and onboarding/offboarding for staff and affiliates.

Successful candidates will have strong organizational and communication skills, experience in secretarial roles, and the ability to manage multiple priorities in a