Section Admin & Timekeeping Specialist

NASA Jet Propulsion Laboratory; Pasadena (CA); On-site; USD 80,000 - 103,000; Full time

Job summary

NASA Jet Propulsion Laboratory in Pasadena seeks a Section Staff Assistant III to provide comprehensive administrative support to Section Management and multiple technical groups. You will manage travel, meetings, and onboarding, while maintaining accurate documentation and ensuring timely completion of tasks.

The role requires strong organizational skills, proficiency in Microsoft 365 apps, and the ability to handle high-priority assignments with discretion in a dynamic environment.

Qualifications

• Typical qualifications include a High School diploma with related experience or an associate degree with related experience.
• Strong knowledge of general administrative practices and office automation tools.
• Excellent organization and ability to manage multiple priorities.

Responsibilities

• Provide administrative support to Section Management and multiple technical groups.
• Coordinate travel, meetings, and scheduling.
• Prepare presentations, graphics, and website content.
• Support onboarding, offboarding, and timekeeping processes.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Staff Assistant

Administrative skills

Customer service

Interpersonal skills

Office procedures

Education

High School diploma or equivalent

Associate degree

Tools

Concur

Service Order Modules

Timekeeping

Requisitions

P-Card

UCS

WAMs

Property Manager Gateway Administrator

Microsoft Teams

DocuShare

Alfresco

JPL-ID

Job description

NASA Jet Propulsion Laboratory in Pasadena seeks a Section Staff Assistant III to provide comprehensive administrative support to Section Management and multiple technical groups. You will manage travel, meetings, and onboarding, while maintaining accurate documentation and ensuring timely completion of tasks.

The role requires strong organizational skills, proficiency in Microsoft 365 apps, and the ability to handle high-priority assignments with discretion in a dynamic environment.