Group Administrative Specialist — Dynamic Ops & Support

Jet Propulsion Laboratory; United States; On-site; USD 64,000 - 82,000; Full time

Benefits offered by this job

Benefits package

Job summary

Jet Propulsion Laboratory seeks a self-motivated Staff Assistant II to provide comprehensive administrative support to Section Management and multiple technical groups. The role includes managing travel, badges, procurement, calendars, meetings, and onboarding for diverse personnel.

Strong organizational and communication skills are essential, along with discretion and the ability to handle multiple priorities in a dynamic environment.

Qualifications

• High School diploma or equivalent with related experience.
• Experience in secretarial/administrative roles with strong organizational skills.
• Ability to manage multiple complex tasks and meet deadlines.
• Excellent written and verbal communication and professional discretion.

Responsibilities

• Prepare and process travel arrangements including reports and compliance.
• Process affiliate and visitor badge requests and escort visitors.
• Handle procurement activities including Pcard and iProcurement.
• Schedule meetings in Outlook and manage conference room calendars.
• Prepare/edit presentations, graphics, and website inputs.
• Coordinate onboarding/offboarding and assist with recruiting efforts.
• Support Work Authorization updates and cost transfer processing.
• Maintain section resources like Wiki, SharePoint, and Alfresco.

Skills

Strong organizational skills

Interpersonal skills

Proactive self-starter

Ability to work under pressure

Education

High School diploma

Associate degree in related field

Tools

Microsoft Word

Excel

PowerPoint

Teams

SharePoint

Outlook

Job description

Jet Propulsion Laboratory seeks a self-motivated Staff Assistant II to provide comprehensive administrative support to Section Management and multiple technical groups. The role includes managing travel, badges, procurement, calendars, meetings, and onboarding for diverse personnel.

Strong organizational and communication skills are essential, along with discretion and the ability to handle multiple priorities in a dynamic environment.