Staff Assistant II - Mission-Critical Admin (Flexible Schedule)

Jet Propulsion Laboratory; Pasadena (CA); Presencial; USD 66.000 - 84.000; Jornada completa

Descripción de la vacante

Jet Propulsion Laboratory in Pasadena seeks a Staff Assistant II to provide comprehensive administrative support to the Environmental Assurance, Occupational Safety & Quality Assurance teams. The role includes onboarding/offboarding, interview coordination, travel planning, and timekeeping oversight.

The ideal candidate will demonstrate strong organization, discretion with sensitive information, and excellent communication while coordinating multiple tasks in a dynamic lab environment.

Formación

• High School diploma or equivalent with 6+ years of related experience; an Associate's degree with 1+ year; a Bachelor's degree with 0–1 year of related experience.
• Strong organizational skills with ability to manage multiple priorities and maintain discretion with sensitive information.
• Proficiency in Microsoft 365 Office Suite and Adobe Acrobat; excellent written and verbal communication.

Responsabilidades

• Provide administrative and office operations support to the Section Management team and multiple technical groups.
• Lead onboarding/offboarding activities for hires and contractors, including orientation and check-ins.
• Coordinate candidate interviews, schedules, logistics, and provide clerical support throughout the process.
• Prepare complex travel arrangements and detailed travel reports.
• Act as Timekeeper SME and provide guidance on timekeeping processes.
• Manage visitor requests and provide escorting as needed.
• Plan and coordinate Section seminars, workshops, and social events.
• Maintain Section resources (Wiki, SharePoint, Alfresco) and update records.
• Support OSPO/EAPO paperwork, permits, and certifications; obtain necessary signatures.

Conocimientos

Administrative support

Time management

Communication

Interpersonal skills

Discretion handling sensitive material

Educación

High School diploma

Associate’s degree

Bachelor’s degree

Herramientas

UKG

UFO

ANF

Timekeeping

Alfresco

JPL-ID

Descripción del empleo

Jet Propulsion Laboratory in Pasadena seeks a Staff Assistant II to provide comprehensive administrative support to the Environmental Assurance, Occupational Safety & Quality Assurance teams. The role includes onboarding/offboarding, interview coordination, travel planning, and timekeeping oversight.

The ideal candidate will demonstrate strong organization, discretion with sensitive information, and excellent communication while coordinating multiple tasks in a dynamic lab environment.