Staff Operations Specialist: Onboarding, Travel & Events

Jet Propulsion Laboratory; United States; On-site; USD 66,000 - 84,000; Full time

Benefits offered by this job

Health, dental, vision benefits

Paid time off and parental leave

Flexible schedule

Rideshare and childcare support

Job summary

Jet Propulsion Laboratory in Pasadena, California seeks a Staff Assistant II to support the Environmental Assurance, Occupational Safety & Quality Assurance teams. You will manage onboarding, travel logistics, timekeeping, visitor management, and event planning, while upholding lab policies and delivering professional service.

The role requires strong communication, organization, and multitasking in a dynamic environment with milestones and audits.

Qualifications

• Typically requires a High School diploma with related experience; additional degrees/training noted as preferred.
• Strong planning, scheduling, written, and oral communication skills.
• Proficiency with Microsoft 365 Office Suite and Adobe Acrobat.
• Experience with onboarding/offboarding processes and travel coordination.
• Ability to manage multiple priorities and maintain professionalism in a dynamic environment.

Responsibilities

• Provide administrative and office operations support to the Section Management team and multiple technical groups.
• Lead onboarding and offboarding activities for hires and contractors, including interviews and schedules.
• Prepare complex travel arrangements and generate travel reports; act as Timekeeper and advise on timekeeping.
• Coordinate visitor requests and provide escorting as needed; assist with section events and meetings.
• Maintain Section resources (Wiki, SharePoint, Alfresco) and support regulatory paperwork and permissions.

Skills

Office software

Timekeeping

Travel coordination

Onboarding/offboarding

Visitor management

Event planning

Education

High School diploma

Associate's degree

Bachelor's degree

Tools

UKG

UFO

ANF

Alfresco

JPL-ID

Timekeeping

Job description

Jet Propulsion Laboratory in Pasadena, California seeks a Staff Assistant II to support the Environmental Assurance, Occupational Safety & Quality Assurance teams. You will manage onboarding, travel logistics, timekeeping, visitor management, and event planning, while upholding lab policies and delivering professional service.

The role requires strong communication, organization, and multitasking in a dynamic environment with milestones and audits.