Environmental Programs Administrative Specialist

NASA Jet Propulsion Laboratory; United States; On-site; USD 66,000 - 84,000; Full time

Benefits offered by this job

Health, dental, vision benefits

Retirement plans

Paid time off

Job summary

NASA Jet Propulsion Laboratory (JPL) in Pasadena, CA seeks a Staff Assistant II to support the Environmental Assurance, OSPO, and QA offices. You will manage multiple priorities, coordinate onboarding/offboarding, and handle travel and timekeeping with a focus on accuracy and customer service.

The role requires strong organizational skills, proficiency with Microsoft 365 and project tools, and the ability to work independently in a fast-paced, mission-driven environment.

Qualifications

• High School diploma with 6+ years related experience; Associate’s with 1+ year; Bachelor’s with 0–1 year related experience.
• Advanced understanding of staff assistant duties and practical solutions for non-standard problems.
• Proficient in Microsoft 365 and Adobe Acrobat; strong written and oral communication.

Responsibilities

• Provide administrative and office operations support to Section Management and multiple technical groups.
• Manage multiple assignments with accuracy in a dynamic environment with interruptions and changing priorities.
• Lead onboarding and offboarding for JPL hires and contractors, including office moves and welcome emails.
• Coordinate candidate interview logistics and provide interview support.
• Prepare complex foreign and domestic travel arrangements and detailed travel reports.
• Serve as Timekeeper SME and provide timekeeping guidance.
• Maintain Section resources: Wiki, SharePoint, and Alfresco.
• Support environmental permits paperwork and approvals with related offices.

Skills

Planning & Scheduling

Written & Oral Communication

Customer Service

Timekeeping

Team Collaboration

Education

High School diploma

Associate’s degree

Bachelor’s degree

Tools

Microsoft 365 Office

Adobe Acrobat

SharePoint

Alfresco

UKG Timekeeping

JPL-ID system

Job description

NASA Jet Propulsion Laboratory (JPL) in Pasadena, CA seeks a Staff Assistant II to support the Environmental Assurance, OSPO, and QA offices. You will manage multiple priorities, coordinate onboarding/offboarding, and handle travel and timekeeping with a focus on accuracy and customer service.

The role requires strong organizational skills, proficiency with Microsoft 365 and project tools, and the ability to work independently in a fast-paced, mission-driven environment.