Dynamic Administrative Coordinator for Safety & Quality Ops

NASA Jet Propulsion Laboratory; Pasadena (CA); On-site; USD 66,000 - 84,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Wellbeing programs

Retirement plans

Paid time off

Learning opportunities

Rideshare

Childcare assistance

Flexible schedule

Parental leave

Job summary

NASA Jet Propulsion Laboratory in Pasadena, CA is seeking a Staff Assistant II to provide administrative support to the Environmental Assurance, Occupational Safety & Quality Assurance teams. You will manage multiple assignments, coordinate onboarding/offboarding, and assist with interviews and travel logistics.

The role requires strong communication, organization, and customer-service mindset, with experience in timekeeping and office systems.

Qualifications

• High School diploma with 6 years related experience; Associate's degree with 1 year related experience; Bachelor's degree with 0-1 year related experience.
• Advanced understanding of both general and detailed aspects of the staff assistant profession, including applying practical solutions to non-standard problems.
• Proficient knowledge of the Microsoft 365 Office Suite and Adobe Acrobat.
• Excellent planning, scheduling, written, and oral communication skills; discretion with sensitive material.
• Motivated self-starter who can work independently with minimal supervision on multiple tasks.
• Interpersonal skills to interact professionally with all levels and provide customer service.

Responsibilities

• Provide administrative and office operations support to the Section Management team and multiple technical groups within the section.
• Manage multiple assignments with accuracy and professionalism in a dynamic environment with interruptions and changing priorities.
• Lead onboarding and offboarding activities for hires and contractors, including office moves and new-hire provisions.
• Assist with candidate interview coordination, scheduling, logistics, and interview process support.
• Travel coordination for complex foreign and domestic travel arrangements and reports.
• Serve as Timekeeper and provide timekeeping guidance to personnel as needed.
• Maintain and update Section resources, including Wiki pages, SharePoint, and Alfresco.
• Plan and coordinate Section seminars, workshops, retreats, and events.

Skills

Communication

Ethics

Discretion

Customer service

Teamwork

Multitasking

Time management

Self-motivated

Documentation

Education

High School diploma with 6 years experience

Associate's degree with 1 year experience

Bachelor's degree with 0-1 year experience

Tools

UKG

UFO

ANF

Timekeeping

Alfresco

JPL-ID

Microsoft 365 Office Suite

Adobe Acrobat

Job description

NASA Jet Propulsion Laboratory in Pasadena, CA is seeking a Staff Assistant II to provide administrative support to the Environmental Assurance, Occupational Safety & Quality Assurance teams. You will manage multiple assignments, coordinate onboarding/offboarding, and assist with interviews and travel logistics.

The role requires strong communication, organization, and customer-service mindset, with experience in timekeeping and office systems.