Administrative Specialist III - Flexible Schedule & Impact

NASA Jet Propulsion Laboratory; United States; On-site; USD 80,000 - 103,000; Full time

Benefits offered by this job

Health benefits

Dental & vision plans

Wellbeing programs

Retirement plans

Paid time off

Learning opportunities

Rideshare program

Childcare support

Flexible schedule

Parental leave

Job summary

Jet Propulsion Laboratory in Pasadena, California seeks a self-motivated Section Staff Assistant III to provide comprehensive administrative support to Section 353 and 7353 Business Administration Team. The role requires strong customer service, organization, and flexible multitasking in a dynamic environment.

Responsibilities include travel planning, badge coordination, timekeeping, meeting coordination, and assisting with presentations and onboarding.

Qualifications

• High School diploma or equivalent with related experience.
• Associates degree w/ 4+ years of related experience or Bachelor’s w/ 1+ year of related experience.

Responsibilities

• Provide office operations support to Section Management and multiple technical groups.
• Prepare travel and badge requests for visitors (domestic/foreign).
• Process P-card purchases and requisitions; manage office supplies.
• Coordinate meetings via Outlook/Teams and maintain room schedules.
• Serve as Timekeeper and provide timekeeping guidance.
• Assist with presentations, graphics, and website inputs.
• Assist with office moves and new hire onboarding/offboarding.

Skills

Office organization

Customer service

Time management

Communication

Multitasking

MS Office

Meetings scheduling

Education

High School diploma

Associates degree

Bachelor’s degree

Tools

MS Teams

Concur

Service Order Modules

Timekeeping

P-Card

UCS

WAMs

DocuShare

Job description

Jet Propulsion Laboratory in Pasadena, California seeks a self-motivated Section Staff Assistant III to provide comprehensive administrative support to Section 353 and 7353 Business Administration Team. The role requires strong customer service, organization, and flexible multitasking in a dynamic environment.

Responsibilities include travel planning, badge coordination, timekeeping, meeting coordination, and assisting with presentations and onboarding.