STAFF ASSISTANT- DOS

Potomac Management Solutions, LLC; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

Potomac Management Solutions, LLC is seeking a mid-level Staff Assistant to support the Deputy Assistant Secretary and Managing Directors within Passport Services. The role involves facilitating headquarters operations and coordinating a nationwide network of agencies and centers that process roughly twenty million passports per year.

Candidates must be capable of clear written communication, use MS Office including SharePoint, and understand the department clearance process and the flow of

Qualifications

• Written editorial skill is required.
• Ability to anticipate and facilitate information flow.
• Familiarity with MS Office and SharePoint.

Responsibilities

• Support the Deputy Assistant Secretary and Managing Directors in directing headquarters operations.
• Coordinate a nationwide network of agencies and centers involved in passport processing.
• Ensure timely clearance of Department paperwork and smooth information flow.
• Communicate clearly in writing to all PPT and Consular Affairs stakeholders.

Skills

Editorial writing

Communication

Attention to detail

Tools

SharePoint

MS Office

Job description

MUST HAVE ACTIVE SECRET CLEARANCE This is a mid-level position. Passport Services’ (PPT) Staff Assistants support the Deputy Assistant Secretary (DAS) and Managing Directors (MDs) as they direct headquarters operations and a nation-wide network of twenty-nine agencies and centers and nearly eight thousand acceptance facilities in furtherance of the issuance of twenty million passports each year. To this end, we manage the behind-the-scenes operations that allow the directorate’s mission, vision, goals, and objectives to become a reality. Specifically, staff assistants must be thoughtful and clear in communications to anticipate and facilitate the flow of information throughout PPT and Consular Affairs through the smooth, timely clearance of Department “paper”. Written editorial skill and use of MS products including share point is required. This role shall understand Department paper, the clearance process, the “ins and outs” of Consular Affairs and PPT.