Staff Assistant

Rochester Technology & MFG INC; City of Rochester (NY); On-site; USD 25,000 - 28,000; Part time

Job summary

The Rochester Technology and Manufacturing Association (RTMA) is seeking a Part-time Staff Assistant to support the Office Manager, Executive Director and staff with routine clerical tasks. You will help with correspondence, filing, member data updates, and event support.

You should have strong spelling/grammar, customer service experience, MS Office skills, and familiarity with social media. Some regional travel and occasional in-evening shifts are required.

Qualifications

• Excellent spelling and grammar skills.
• Customer service experience.
• Working knowledge of Microsoft Office Suite.
• Familiarity with social media platforms.
• Knowledge of CRM/MMS systems preferred.
• Reliable transportation and willingness to travel within the Greater Rochester and Finger Lakes Region.
• Availability for occasional evening and/or early morning events.

Responsibilities

• Assist Office Manager and staff with routine clerical duties.
• Prepare routine correspondence and maintain filing systems.
• Update member contact details in databases and track benefits usage.
• Support RTMA social, networking and member events.
• Help coordinate meetings and reservations.
• Photograph events for social media or website uploads.
• Attend events related to RTMA programs.

Skills

Spelling

Grammar

Customer service

MS Office

Social media

Driver

Regional travel

Tools

CRM/MMS

Job description

Position Summary:

Part-time Staff Assistant for the Rochester Technology & Manufacturing Association (RTMA) to assist the Office Manager, Executive Director and other staff as needed with routine clerical and administrative functions.

Responsibilities and Duties:

Reports to the Office Manager and will assist with day-to-day in office duties to support RTMA membership, networking events, and other association events.

Qualifications:

• Excellent spelling and grammar skills
• Skilled in customer service
• Working knowledge of Microsoft Office Suite
• Familiarity with social media (i.e. LinkedIn, Facebook, Twitter, etc.)
• Knowledge of CRM/MMS system preferred
• Must have reliable transportation and be willing to travel within the Greater Rochester and Finger Lakes Region (Monroe, Genesee, Livingston, Ontario, Wayne, Orleans, Wyoming, Yates and Seneca counties)
• Must be available for the occasional evening and/or early morning event

Responsibilities:

Under the direction of the Office Manager, the Staff Assistant performs the following tasks:

• Prepares routine correspondence
• Set up and/or maintain paper and electronic filing systems for records, correspondence, and other material
• Assists with up-to-date contact details (i.e., names, addresses, phone numbers, and email addresses) for members in multiple databases. Member benefit and usage tracking.
• Assists as needed for RTMA social, networking and member-oriented events
• Assists in meeting coordination, and taking reservation
• Assists with photographs from RTMA-sponsored and attended events to be uploaded on the RTMA social media platforms and/or website
• Attends events related to any programs supported by the RTMA

Work Environment and Physical Demands:

Work is performed at the RTMA office (2024 West Henrietta Road, Suite 3J, Rochester, NY 14623) and may include secondary locations for member-oriented events. The RTMA travels within the nine-county Finger Lakes region (Monroe, Orleans, Genesee, Wyoming, Livingston, Ontario, Yates, Seneca, and Wayne counties).
RTMA is open Mondays through Fridays, 8:30 a.m. to 4:30 p.m. Part-time hours based on need and availability.

Occasionally moving and lifting moderate amounts of weight and operating office equipment that may require repetitive hand movement.

Compensation:

Hourly wage ranging between $18 and $20 per hour - based on experience.

Mileage reimbursement at the current federal rate.

About the RTMA:

The Rochester Technology and Manufacturing Association (RTMA) is a not-for-profit that promotes and supports advanced manufacturing innovation and growth in the greater Rochester and Finger Lakes region by partnering with industry, academia, and government.

The RTMA has a history of supporting advanced manufacturing businesses and their employees for over 80 years.