Executive Assistant

Rochester Regional Chamber of Commerce; Rochester (MI); On-site; USD 27,552 - 41,328; Part time

Job summary

The Rochester Regional Chamber of Commerce is seeking a part-time Executive Assistant to coordinate administrative functions and ensure efficient office operations. The role includes managing daily responsibilities, handling communications, and assisting the President.

Ideal candidates will have three years of administrative experience, proficiency in Microsoft Office, and excellent communication skills. Flexibility for Chamber events is required. Join us to support our mission of advancing business development in the community.

Qualifications

• Minimum of three years office/administrative experience.
• Experience working in a collaborative office environment.
• Chamber experience and knowledge preferred.

Responsibilities

• Coordinate administrative functions and ensure flow of office information.
• Manage the daily schedule of the President.
• Handle confidential information professionally.

Skills

Microsoft Office Suite

Social media proficiency

Excellent communication skills

Education

High School Diploma

Four-year degree in related field

Job description

The Mission of the Rochester Regional Chamber of Commerce is to provide leadership and resources in order to advance business development in partnership with civic, cultural, and educational interests for the benefit of its members and the community.

Job Description

The Executive Assistant is responsible for coordinating administrative functions and ensuring the flow of office information by updating and monitoring delegated tasks. The Executive Assistant relieves management of administrative detail by managing multiple tasks and projects, overseeing Chamber communications, and assisting the President in any additional areas.

• Completing daily office responsibilities such as answering phone calls, filling requests, recording reservations, mailing membership packages, maintaining lists, etc.
• Managing social media, website advertising, and various other forms of communication
• Maintaining the daily schedule of the President
• Preparing agendas and recording minutes
• Researching and drafting reports
• Managing the front desk and display area
• Handling confidential information in a professional and discreet manner
• Continuously improving office functionality
• Engaging in positive relations with members and sponsors

Qualifications

Education:

• High School Diploma or higher educational background required
• Four year degree in related field preferred

Experience:

• Minimum of three (3) years office/administrative experience
• Experience working in a collaborative office environment
• Chamber experience and knowledge preferred

Knowledge, Skills, and Abilities:

• Extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Proficient in social media, email communication, Google Calendar and Constant Contact
• Excellent communication, presentation, and interpersonal skills
• Great attention to detail and accuracy
• Demonstrated awareness of confidentiality needs
• Ability to manage multiple contact and service multiple demands
• Ability to sit, stand, and walk for extended periods of time and occasionally lift 20 pounds

Additional Information

This is a part-time position. Applicant must be able to adjust their schedule for Chamber events or meetings. For more information, please contact the Rochester Regional Chamber of Commerce at [phone] or by email at [emailprotected] .