Staff Accountant, Treasury & Accounts Payable

Build-A-Bear Workshop; St. Louis (MO); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Build-A-Bear Workshop seeks a Staff Accountant to support day-to-day financial operations and ensure accurate record keeping. The role focuses on cash reconciliation, journal entries in D365, and month-end close for North America stores, with involvement in bank and cash-collection processes.

The successful candidate will have a accounting degree (or be pursuing one), treasury experience, and strong analytical skills. The position is based in St. Louis with hybrid work expectations.

Qualifications

• Bachelor's degree in accounting, or progress towards degree.
• Experience in a corporate treasury environment; responsible for cash and liquidity management.
• Experience with bank portals and processes.
• Strong analytical and financial skills.

Responsibilities

• Perform cash matching and reconciliation for 350+ retail stores across North America via Blackline.
• Import daily Brink's cash collection files into Blackline and record journal entries in the general ledger in D365.
• Prepare and post month-end cash shortage (cash short) journal entries for North American stores.
• Prepare and post month-end cash-in-transit journal entries for North American stores.
• Maintain regular communication with North America Store Operations to investigate discrepancies.
• Support North America new store openings by establishing merchant services and coordinating cash collection.
• Review and validate invoices from cash collection providers to ensure services are billed accurately.
• Manage the corporate credit card program and produce bank reconciliations on time.

Skills

Analytical skills

Financial reporting

Cash management

Cross-functional collaboration

Education

Bachelor's degree in accounting

Progress towards degree

Tools

Blackline

Dynamics 365 (D365)

Bank portals

Job description

As a Staff Accountant you will support the day-to-day financial operations of Build-A-Bear ensuring accurate record keeping and compliance with accounting standards. This position plays a crucial role in maintaining our financial health.

Responsibilities

• Perform cash matching and reconciliation for 350+ retail stores across North America via Blackline system, utilizing a strong investigative mindset to identify, analyze, and resolve discrepancies.
• Import daily Brink's cash collection files into Blackline and record journal entries in the general ledger in Microsoft Dynamics 365 (D365), ensuring accuracy and completeness.
• Prepare and post month-end cash shortage (cash short) journal entries for North American stores.
• Prepare and post month-end cash-in-transit journal entries for North American stores.
• Maintain regular communication with North America Store Operations teams to investigate and resolve cash discrepancies, demonstrating a proactive approach.
• Support North America new store openings by:
  • Establishing merchant services for all card payment methods accepted
  • Coordinating cash collection services through Brink's or other armored carrier providers.
  • Opening bank accounts when required for non-Brink's locations.
  • Arranging and funding for opening store cash floats.
  • Review and validate invoices from cash collection providers to ensure services are billed accurately and discrepancies are identified and resolved promptly.
  • Manage the corporate credit card program, providing timely support and resolving issues.
  • Produce bank reconciliations within the timescales set at month end and thoroughly investigate outstanding items to ensure timely resolution.
  • Responsible for North America Accounts Payable payment run, ensuring supplier payments are processed accurately and within established deadlines and Direct Debits booked weekly.
  • Demonstrate a positive, can-do attitude and a commitment to continuous improvement by seeking opportunities to enhance processes, controls, and operational efficiency.

Required Qualifications

• Bachelor's degree in accounting, or progress towards degree
• Experience in a corporate treasury environment; responsible for cash and liquidity management
• Experience with bank portals and processes
• Strong analytical and financial skills.

Preferred Qualifications

• Retail industry experience.
• Blackline software experience
• Proficient in Microsoft Dynamics 365 (D365)

Behavioral Traits For Success

• Meticulous accuracy
• Consistency and reliability
• Deep subject-matter ownership
• Strong process discipline
• Risk awareness and thoughtful decision-making
• Patience and persistence
• High accountability
• Structured communication

Working Environment

• Typical office environment with climate control and sufficient lighting, ergonomic desk/chairs
• Hybrid work schedule
• Corporate Office located St. Louis, MO

Your Performance Will Be Measured On

Your performance will be measured by your ability to achieve annual department objectives and corporate goals which include but are not limited to the following.

• Decision-making, judgment, and execution
• Communication
• Timely and accurate weekly payment processing
• Number of unmatched items
• Timely complete month-end tasks according to the month-end close schedule
• Seamless new store opening
• Judgment on escalating issues
• Monitoring cash for in-store sales
• Credit card management
• Deadlines and accuracy
• Stakeholder Feedback