Sr Subcontracts Administrator

Paligen Technologies, Inc.; Tampa (FL); On-site; USD 110,000 - 150,000; Full time

Job summary

Paligen Technologies is seeking a Sr. Subcontracts Administrator in Tampa, FL to lead the full lifecycle of complex subcontracts in support of national defense programs.

This on-site role requires coordinating acquisition planning, negotiation, and administration across various contract types to ensure timely delivery and performance. The ideal candidate has 5+ years in subcontract administration within defense or aerospace, with strong knowledge of FAR/DFARS and government contracting.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Minimum of 5 years of experience in subcontract administration, procurement, or supply chain management, preferably in defense or aerospace.
• Proven experience with FAR/DFARS and government contracting in complex large-scale programs.
• Preferred: Experience supporting modernization or facilitation programs in support of the DoD.

Responsibilities

• Develop and issue RFIs, RFPs, and RFQs for complex subcontracting efforts.
• Evaluate supplier responses, proposals, and quotations; lead negotiations on price, schedule, and terms.
• Draft, review, and negotiate subcontract agreements; ensure compliance with FAR/DFARS and regulatory requirements.
• Administer subcontract awards and modifications across multiple contract types; ensure timely delivery and performance.
• Apply change-management principles to maintain scope during facility activation phases.
• Identify and mitigate risks; support audits and compliance initiatives.
• Establish and maintain relationships with subcontractors; serve as primary contact.
• Prepare and present reports on subcontract status, performance, and compliance.

Skills

Negotiation

Analytical skills

Communication

Organization

Integrity & teamwork

MS Office & ERP

Project leadership

FAR/DFARS experience

Education

Bachelor's degree in Business or related field

Master's degree or CPSM/CPCM

Tools

MS Office

ERP software

Job description

Job Title: Sr. Subcontracts Administrator

Job Family:Supply Chain

Company: Paligen Technologies

Location:Tampa, FL (On-Site)

Paligen Technologies is advancing critical defense modernization programs and is seeking an experienced Sr. Subcontracts Administrator to support its Supply Chain Management team. This role supports complex acquisition and subcontract strategies that enable design, construction, stand-up, and modernization or facilitation in support of national defense.

The Sr. Subcontracts Administrator will lead the full lifecycle of complex subcontracts - from acquisition planning and solicitation through negotiation, administration, subcontractor performance management, and closeout. This role is ideal for a seasoned subcontract professional who thrives in a high‑visibility environment, enjoys influencing supplier strategy, and desires to create an impact to programs that directly support the warfighter and national security.

Responsibilities:

Solicitation and Source Selection:

• Develop and issue Requests for Information (RFI), Requests for Proposals (RFPs) and Requests for Quotations (RFQs) for complex subcontracting efforts
• Evaluate supplier responses, proposals and quotations, conduct source selection, and lead negotiations of price, schedule, and terms and conditions
• Perform source justifications and cost and price analyses

Subcontract Award and Administration:

• Draft, review, and negotiate subcontract agreements, ensuring compliance with FAR/DFARS and other regulatory requirements
• Administer subcontract awards and modifications across multiple contract types, including Firm-Fixed-Price (FFP), Time & Materials (T&M), etc., ensuring timely delivery, quality, performance, and alignment with facility stand-up or milestones.

Apply robust change-management principles to maintain scope integrity during facility activation phases.

Compliance and Risk Management:

• Ensure adherence to FAR/DFARS, all applicable laws, regulations, and internal policies
• Identify and mitigate risks associated with subcontracts, including financial, schedule, and performance risks
• Support audits and other compliance and risk management initiatives

Supplier Relationship Management:

• Establish and maintain strong relationships with subcontractors, acting as the primary point of contact
• Resolve issues and disputes, facilitating effective communication and collaboration between subcontractors and internal teams

Documentation and Reporting:

• Maintain accurate and complete subcontract files and records in accordance with FAR/DFARS and company policies and procedures
• Prepare and present reports on subcontract status, performance, and compliance to management, suppliers, and/or customers

Continuous Improvement:

• Participate and/or lead process improvement initiatives to enhance subcontracting practices and efficiency
• Stay current with industry trends, best practices, and regulatory changes

Cross-Functional Collaboration:

• Partner closely with Program Management, Engineering, Contracts, Construction, and other departments
• Collaborate and support other procurement efforts as required

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field. A Master's degree or professional certification (e.g., CPSM, CPCM) is a plus
• Minimum of 5 years of experience in subcontract administration, procurement, or supply chain management, preferably in the defense or aerospace industry
• Proven experience with FAR/DFARS and government contracting in complex large- scale programs
• Preferred: Experience supporting modernization or facilitation programs in support of the DoD.

Skills:

• Strong negotiation and analytical skills
• Excellent written and verbal communication skills
• Highly organized and detail-oriented, and able to manage multiple priorities
• Demonstrated integrity, collaboration, and commitment to continuous improvement
• Proficiency in Microsoft Office Suite and ERP software systems
• Ability to lead projects, support training and development, and act as a subject matter expert

Other Requirements:

• Travel:<10%, to support other Paligen locations, supplier visits, etc.
• Work Environment:Home office, supplier sites, manufacturing locations
• Background Investigation/Drug Screen/US Person:Required

Paligen Technologies is an Equal Opportunity Employer. We value the unique skills and capabilities that our team members bring to our mission. We make all hiring and employment decisions based solely on individual qualifications, merit, and business needs. We strictly prohibit discrimination, ensuring a fair and objective selection process for all applicants.

Equal employment opportunity, including veterans and individuals with disabilities.