Subcontract Administrator

Reliance Test & Technology; Eglin Air Force Base (FL); On-site; USD 80,000 - 105,000; Full time

Job summary

Reliance Test & Technology, LLC seeks a Subcontract Administrator at Eglin AFB, FL. This exempt, full-time role handles subcontract research, bidding, awards, and compliance with FAR/DFARS, ensuring timely payments and vendor performance.

The ideal candidate has ten years in federal contracting or procurement, an Associate or Bachelor's degree, and the ability to obtain a security clearance. Strong communication and organizational skills are essential.

Qualifications

• At least ten years of federal government contracting or procurement experience.
• Associate or Bachelor's degree in a business-related field preferred.
• Must be able to obtain and maintain a Security Clearance.
• Excellent organizational and communication skills.

Responsibilities

• Head and administer complex purchase orders.
• Oversee and collaborate with management in the preparation of proposals, proposal pre-work, and post award execution.
• Negotiate proposals, purchase order modifications, and agreements; solicit, evaluate, and award POs meeting specifications, quality, budget, and schedule.
• Monitor vendor performance and ensure compliance with company and program objectives.
• Manage vendor cost, scheduling, and technical performance of orders.
• Notify management of potential non-compliance and issues.
• Review PO modifications and proposals for completeness and accuracy.
• Ensure vendors are paid in accordance with invoicing procedures and resolve disputes.
• Advise on legal requirements, customer contract requirements, and government regulations (FAR/DFARS).

Skills

Subcontract administration

Bid solicitation

Contract negotiation

Vendor management

FAR/DFARS knowledge

Communication skills

Independent judgment

Security clearance

Education

Associate's degree or Bachelor's degree in business-related field

Tools

Costpoint

Microsoft Office Suite

Job description

Job Title

Subcontract Administrator

# of Hires Needed

1

Security Clearance Required

Secret

Work Location

Eglin Air Force Base, FL

Job Type

Full-time

Exemption Type

Exempt

Education

Associate's Degree

Experienced (Non-Manager)

Category

Supply/Logistics

Hourly/Annual Rate

Job Description

SUBCONTRACT ADMINISTRATOR

Contracts & Procurement

Open Position Request Number R-AD-26

CLASSIFICATION: Subcontract Administrator

GRADE: Exempt; Regular Full-time

LOCATION: Bldg. 955 Business Office, Eglin AFB, FL

ESSENTIAL FUNCTIONS: The Subcontract Administrator researches and identifies subcontractor sources based on the company's needs. Solicits bids and proposals. Evaluates and awards subcontracts. Negotiates with subcontractors. Monitors subcontractor proposals and progress. Ensure compliance with government and internal regulations and policies. Oversees subcontractor invoices and payments. Handles subcontractor modifications and resolves disputes. Performs work under general supervision. Handles moderately complex issues and problems and refers more complex issues to higher-level staff. Possesses solid working knowledge of subject matter. May provide coaching, and/or mentoring to junior staff.

GENERAL DUTIES:

• Head and administer complex purchase orders.
• Oversee and collaborate with other management in the preparation of proposals, proposal pre-work, and post award execution. Negotiates proposals, purchase order modifications, and agreements; and solicits, evaluates, and awards POs that meet specifications, quality, budget, and schedule.
• Participate in establishing the initial expectations to be required from vendors; develop price reasonableness and addresses request for proposal (RFP) requirements and approved price analysis strategies, following government regulations, company policies, and cost estimating system requirements.
• Monitor and facilitate compliance of purchase orders and vendor performance with company and program objectives and requirements and make needed corrections or adjustments.
• Manage vendor cost, scheduling, and technical performance of orders.
• Notify appropriate management of potential non-compliance and other problems that could have an adverse impact to the company.
• Review PO modifications and proposals for completeness, compliance, and accuracy.
• Ensure vendors are paid in accordance with invoicing procedures, participate in dispute and issue or concern resolution, and ensure compliance with internal and government audits.
• Advise the company regarding legal requirements, customer contract requirements, and government regulations. Demonstrated experience with the Federal Acquisition Regulations (FAR) and (DFARS).
• Proficient in Microsoft Office Suite; Costpoint experience is desirable.
• Excellent organizational and communication skills are required (verbal and written).
• Must be able to use independent judgment to make decisions.
• Must be a self-starter that can multi-task.
• Requires a high level of professionalism and work ethics.
• CAC holder would be beneficial

Job Requirements

EDUCATION/EXPERIENCE REQUIREMENTS: Associate or Bachelor's Degree in a business-related field is preferred. A minimum of ten years in federal government contracting or procurement.

OTHER REQUIREMENTS: This position requires the ability to obtain and maintain a Security Clearance. Supports E-OMS operational objectives. All selected candidates must undergo and successfully pass a background investigation and drug test as a condition of placement into this position. Observes company Quality, Safety, Environmental, Security and Administrative policies; supports Process Improvement.

WORK ENVIRONMENT: Work activities are normally performed in an environmentally controlled area in an office setting on Eglin AFB, FL.

PHYSICAL DEMANDS: This position will be subject to substantial movements (motions) of the wrists, hands, and/or fingers. Must be able to have close visual acuity to perform an activity such as preparing and analyzing data and figures; viewing a computer terminal; and requires very little lifting or moving of heavy objects or materials and require very little lifting or moving of heavy objects or materials. May require sitting for long periods.

Note: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

Reliance Test & Technology, LLC is proud to be an affirmative action & equal employment opportunity employer. Reliance Test & Technology, LLC is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination.

All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding, or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state, or local laws or protected class.

Reliance Test & Technology, LLC maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law. Any person with a disability needing special accommodation for the application process please contact Human Resources.

Applicants must currently hold or be able to obtain and maintain the proper US DoD issued security clearance, which requires US Citizenship. Security clearance eligibility may be discussed during the interview phase. Employment and start date are contingent upon the candidate receiving the required US DoD issued interim security clearance.