Subcontract Administrator

Catapult Solutions Group; Florida; On-site; USD 90,000 - 130,000; Full time

Job summary

Catapult Solutions Group is assisting a technology and engineering client in Tampa to hire a Senior Subcontracts Administrator who will lead the full lifecycle of complex subcontracts, from planning and solicitation to negotiation, administration and closeout.

You will partner with Program Management, Engineering, Contracts and Construction to ensure FAR/DFARS compliance, manage performance risk, and build strong supplier relationships to support national defense programs.

Qualifications

• 5+ years of subcontract administration experience, preferably in defense or aerospace.
• Government subcontracting experience with FAR/DFARS knowledge on large programs.
• Strong negotiation and analytical skills.
• Excellent written and verbal communication abilities.
• Highly organized with attention to detail and multiple priorities.
• Proven integrity, collaboration, and continuous improvement mindset.

Responsibilities

• Develop and issue RFIs, RFPs, and RFQs for complex subcontracts.
• Evaluate proposals, conduct source selections, lead negotiations on price/schedule/terms.
• Draft and negotiate subcontract agreements compliant with FAR/DFARS.
• Administer awards and modifications for FFP and T&M contracts.
• Provide performance and compliance reporting to management.
• Support audits and risk management initiatives.
• Maintain subcontract files and supplier relationships.

Skills

Subcontracts exp

FAR/DFARS

Negotiation

Communication

ERP software

MS Office

Attention to detail

Education

Bachelor's degree in Business Admin / Supply Chain

Master's or CPSM (nice to have)

Tools

ERP software systems

Job description

Our client is a technology and engineering company supporting critical defense modernization programs for the U.S. Department of Defense. They deliver complex acquisition and subcontract strategies that enable the design, construction, stand-up, and modernization of facilities supporting national defense. Their work directly serves the warfighter and national security, and their teams are known for collaboration, integrity, and continuous improvement.

Job Description

Our client is seeking an experienced Senior Subcontracts Administrator to join its Supply Chain Management team in Tampa. You will lead the full lifecycle of complex subcontracts, from acquisition planning and solicitation through negotiation, administration, performance management, and closeout.

This is a high-visibility role for a seasoned subcontracts professional who enjoys influencing supplier strategy. You will be the primary point of contact for subcontractors and will partner closely with Program Management, Engineering, Contracts, and Construction. The ideal candidate is passionate about supporting programs that make a real impact on national security.

Duties and Responsibilities

• Develop and issue RFIs, RFPs, and RFQs for complex subcontracting efforts.
• Evaluate supplier proposals, conduct source selection, and lead negotiations on price, schedule, and terms and conditions.
• Perform source justifications and cost and price analyses.
• Draft, review, and negotiate subcontract agreements in compliance with FAR/DFARS and other regulatory requirements.
• Administer subcontract awards and modifications across contract types, including Firm-Fixed-Price (FFP) and Time & Materials (T&M).
• Apply change-management principles to maintain scope integrity during facility activation phases.
• Identify and mitigate financial, schedule, and performance risks associated with subcontracts.
• Support audits and other compliance and risk management initiatives.
• Build strong subcontractor relationships and resolve issues and disputes.
• Maintain accurate subcontract files and records per FAR/DFARS and company policy.
• Prepare and present subcontract status, performance, and compliance reports to management, suppliers, and customers.
• Lead or participate in process improvement initiatives and stay current on industry trends and regulatory changes.
• Collaborate with cross-functional teams and support other procurement efforts as needed.

Required Experience/Skills

• 5+ years of experience in subcontract administration, procurement, or supply chain management, preferably in defense or aerospace.
• Proven government subcontracting experience, with FAR/DFARS knowledge on complex, large-scale programs.
• Strong negotiation and analytical skills.
• Excellent written and verbal communication skills.
• Highly organized and detail-oriented, with the ability to manage multiple priorities.
• Demonstrated integrity, collaboration, and commitment to continuous improvement.
• Proficiency in Microsoft Office Suite and ERP software systems.
• Ability to lead projects, support training and development, and act as a subject matter expert.
• Ability to pass a background investigation and drug screen, and U.S. Person status.
• Travel of less than 10% to other locations and supplier visits.

Nice-to-Haves

• Experience supporting DoD modernization or facilitation programs.
• Master’s degree or professional certification (CPSM, CPCM).

Education

Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.