Sr. Stock Plan Administrator Contractor

Supermicro; Wayne (CA); On-site; USD 206,640 - 275,520; Full time

Job summary

Supermicro in San José, CA seeks a Sr. Global Stock Plan Administrator Contractor to join our Accounting team. You will manage day-to-day equity administration, ensure accuracy of Equity Edge Online data, and support month‑end through year‑end reporting.

The role demands eight+ years of global equity experience, advanced Excel skills, and strong confidentiality. You will coordinate with HR, Payroll, Legal, and external vendors, prepare SEC filings, and assist with audits.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Eight or more years of experience administering global equity compensation programs.
• Experience with Equity Edge Online (EEO) required; Merrill Lynch platforms a plus.
• Advanced Excel skills for large data analysis, reconcilations, and complex spreadsheets.
• Strong knowledge of stock-based compensation accounting and tax reporting.
• Excellent analytical, organizational, and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience supporting multinational/global equity programs preferred.

Responsibilities

• Maintain integrity and accuracy of Equity Edge Online and Merrill Lynch databases.
• Administer global equity transactions including stock options and RSUs.
• Coordinate quarterly grant process with cross-functional stakeholders.
• Prepare and maintain electronic equity award agreements.
• Perform monthly, quarterly, and year-end equity reconciliations.
• Prepare journal entries and schedules for stock-based compensation.
• Assist with SEC Forms 3, 4, and 5 filings.
• Support equity-related disclosures for Forms 10-Q, 10-K, and proxy statements.
• Provide tax reports to Payroll for NQO, ISO, and RSU.
• Generate standard and ad hoc reports for Finance, HR, Payroll, etc.

Skills

Advanced Excel

Analytical skills

Attention to detail

Communication

Multitasking

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Equity Edge Online (EEO)

Merrill Lynch equity platforms

Job description

Job Summary

The Sr. Global Stock Plan Administrator Contractor will join our Accounting team in San José, CA, and be responsible for day‑to‑day administration of the Company's global equity compensation programs. The role focuses on maintaining the integrity of equity administration systems, processing equity transactions, managing global equity grant process, and supporting month‑end, quarter‑end, and year‑end accounting and financial reporting activities. Highly detail‑oriented candidate with strong analytical, technical accounting skills, advanced Microsoft Excel proficiency, exceptional customer service and confidentiality. Position reports to Senior Manager, Stock Plan Administration.

Essential Duties and Responsibilities

• Maintain the integrity and accuracy of the Equity Edge Online (EEO) and Merrill Lynch equity administration databases.
• Administer global equity transactions, including stock option and restricted stock unit (RSU) grants, cancellations, exercises, vesting, and releases, ensuring all transactions are processed accurately and on a timely basis.
• Manage the quarterly equity grant process and coordinate with cross‑functional stakeholders for timely and accurate execution.
• Prepare, distribute, and maintain electronic equity award agreements for all grants.
• Perform monthly, quarterly, and year‑end equity reconciliations to ensure completeness and accuracy of equity records.
• Prepare journal entries and supporting schedules related to stock‑based compensation and other equity‑related accounting activities.
• Assist with the preparation and filing of SEC Forms 3, 4, and 5 for Section 16 insiders.
• Support the preparation of equity‑related disclosures for quarterly Forms 10‑Q, annual Form 10‑K, and the proxy statement.
• Prepare and provide non‑qualified stock option (NQ), incentive stock option (ISO), and RSU tax reports to the Payroll team.
• Generate standard and ad hoc reports from the Equity Edge Online database to support Finance, Tax, Human Resources, Legal, Payroll, and other business partners.
• Coordinate with the Company’s transfer agent to ensure timely settlement of equity transactions and initiate and reconcile DWAC (Deposit/Withdrawal at Custodian) transactions.
• Provide exceptional customer service and timely support to employees, executives, and other equity participants worldwide by responding to inquiries regarding equity awards and transactions.
• Partner effectively with Human Resources, Payroll, Legal, Finance, external vendors, brokers, and auditors on equity‑related matters.
• Support internal and external audits by preparing documentation, responding to audit requests, and assisting with equity‑related reviews and investigations.
• Identify opportunities to improve processes, strengthen internal controls, and enhance the efficiency of global equity administration.
• Perform other duties and special projects as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is required.
• Eight (8) or more years of experience administering global equity compensation programs, including stock options and RSUs.
• Experience with Equity Edge Online (EEO) is required; experience with Merrill Lynch equity administration platforms is a plus.
• Advanced Microsoft Excel skills with the ability to analyze large data sets, perform reconciliations, and create complex spreadsheets.
• Strong understanding of stock‑based compensation accounting, equity administration processes, and applicable tax reporting requirements.
• Excellent analytical, organizational, and problem‑solving skills with exceptional attention to detail and accuracy.
• Demonstrated ability to manage multiple priorities, meet tight deadlines, and work effectively in a fast‑paced environment.
• Strong written and verbal communication skills with the ability to interact professionally with employees and business partners at all organizational levels.
• Demonstrated commitment to handling sensitive and confidential information with discretion and integrity.
• Experience supporting multinational or global equity programs is preferred.

Salary Range

$150.00/hr – $200.00/hr

The salary offered will depend on several factors, including location, level, education, training, specific skills, years of experience, and comparison to other employees already in this role. In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation, such as participation in bonus and equity award programs.

EEO Statement

Supermicro is an Equal Opportunity Employer and embraces diversity in our employee population. It is the policy of Supermicro to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.