Senior Equity Administrator

Pace Industries, LLC; Louisville (KY); On-site; USD 126,675 - 174,199; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) with 150% match up to 6%

Life insurance

3 weeks PTO

Additional benefits

Job summary

Sierra Space Corporation is seeking a Senior Equity Administrator to manage the organization’s equity compensation programs, including stock options, RSUs, performance shares, and ESPP.

You will process equity transactions, maintain cap tables, manage vendor relationships, support annual grants, and ensure compliance with securities laws, ASC718, and SOX controls. You will collaborate with Finance, Legal, Tax, and Payroll to optimize equity program effectiveness.

Qualifications

• Bachelor's degree in related field or equivalent work experience.
• Master’s degree is a plus for advanced roles.
• 8+ years of equity compensation administration experience.

Responsibilities

• Oversee annual equity grant programs and communication.
• Process and administer equity transactions (options, RSUs, vesting, exercises).
• Determine appropriate equity packages for hires, promotions and adjustments.
• Maintain accurate cap tables and equity records.
• Manage vendor relationships with plan administrators and service providers.
• Ensure compliance with securities laws and ASC718 accounting standards.
• Prepare Section16 reports (Forms 3, 4, 5) with the SEC.
• Support SOX controls and audit documentation for equity plans.
• Conduct market research to optimize equity practices.
• Collaborate with Finance, Legal, Tax, and Payroll.

Skills

Analytical skills

Equity compensation

Project management

Communication

Excel expertise

Microsoft Office

Discretion

Education

Bachelor's degree

Master’s degree

Tools

E*TRADE

Fidelity

Shareworks

Carta

Job description

About the Role

The Senior Equity Administrator is responsible for managing and administering the organization's equity compensation programs, including stock options, restricted stock units (RSUs), performance shares, and employee stock purchase plans (ESPP). The role involves processing equity transactions, managing vendor relationships, supporting annual grant programs, and ensuring compliance with securities laws and accounting standards.

Key Responsibilities

• Oversee the administration of annual equity grant programs, including communication, implementation, and follow‑up.
• Process and administer equity transactions, including stock option grants, RSUs grants, vesting, exercises, settlements, terminations, and related activities in compliance with plan provisions, regulatory requirements, and internal controls.
• Determine appropriate equity packages for new hires, promotions, annual grants and other equity adjustments based on established guidelines.
• Maintain accurate and up‑to‑date equity records, cap tables, and documentation.
• Manage vendor relationships with equity plan administrators, transfer agents, and service providers to ensure high‑quality service delivery.
• Ensure compliance with federal, state, and local securities laws and regulations, as well as accounting standards (ASC718) related to equity compensation.
• Prepare Section16 reports (Forms3,4, and5) with the SEC within Workiva.
• Ensure SOX compliance and controls on all aspects of the equity plan, including documentation, testing, and audit support.
• Conduct equity compensation market research and analysis to support competitive and equitable equity practices.
• Collaborate with cross‑functional teams including Finance, Legal, Tax, and Payroll to optimize the effectiveness of equity compensation programs.
• Provide guidance and support to the HR team and management regarding equity compensation policies and administration.
• Support the HR team with various projects and initiatives as needed.

Minimum Qualifications

• Bachelor's degree in a related field (or equivalent work experience) or Master’s degree +6years of experience.
• Typically 8+ years of experience in equity compensation administration.
• Extensive experience with equity administration in a corporate environment, including managing complex stock plan structures and multiple equity vehicles.
• Advanced analytical and problem‑solving skills, with the ability to interpret and apply complex equity compensation regulations, tax implications, and accounting standards.
• Expertise in using advanced Excel functions, such as pivot tables, VLOOKUP, and complex formulas, to perform equity data analysis and generate detailed cap table reports.
• Strong project management and organizational skills, with the ability to manage multiple high‑priority projects and deadlines.
• Demonstrated ability to work independently and as part of a team.
• Detail‑oriented with a commitment to accuracy and compliance in all equity‑related processes.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Knowledge of SEC regulations, Rule10b5‑1 trading plans, Section16 reporting, and blackout period administration.
• Advanced proficiency in equity administration platforms (e.g., E*TRADE, Fidelity, Shareworks, Carta) and Microsoft Office Suite.

Preferred Qualifications

• Certified Equity Professional (CEP) certification.
• Proven experience in vendor management and strategic planning.
• Excellent communication and interpersonal skills, with the ability to effectively present information and respond to questions from employees, managers, and senior leadership regarding equity compensation.

Compensation

Pay Range:$126,675.00–$174,198.75 (actual base compensation may vary based on job‑related knowledge, skills, experience, internal equity, and market competitiveness).

Benefits

Medical, dental, and vision plans; 401(k) with 150% match up to 6%; life insurance; 3 weeks paid time off; and additional benefits.

Equal Opportunity

Sierra Space Corporation is an equal‑opportunity employer and is committed to providing reasonable accommodations to applicants with disabilities. If you need special assistance or a reasonable accommodation related to applying for employment with Sierra Space, please contact us.