Sr. Project Coordinator

Horizontal Talent; Alameda (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

Horizontal Talent is seeking a detail-oriented Senior Project Coordinator to support compliance-related projects in a fast-paced, cross-functional environment. This onsite 12-month contract role in Alameda, CA helps keep key initiatives moving forward by coordinating activities, tracking progress, and ensuring clear communication across project teams.

You will track milestones, maintain plans and dashboards, prepare updates and meeting materials, and escalate delays when needed.

Qualifications

• Bachelor’s degree in Business Administration, Project Management, Information Systems, or related field, or equivalent work experience.
• At least 2 years of experience supporting projects, programs, or project management activities.
• Experience coordinating multiple workstreams in a collaborative, cross-functional environment.
• Strong skills in meeting coordination, documentation, and stakeholder communication.
• Ability to track schedules, action items, risks, and dependencies with accuracy.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Teams, and Outlook.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Track project milestones, deliverables, deadlines, risks, and dependencies across initiatives
• Follow up with team members and stakeholders to help ensure action items are completed on time
• Maintain project plans, status trackers, dashboards, and related reporting materials
• Support the preparation and sharing of status updates, executive summaries, and meeting materials
• Help facilitate project meetings and capture clear notes, action items, and next steps
• Escalate delays or concerns to project leaders when needed to help keep work on schedule
• Coordinate communication across functions to support alignment on priorities and deliverables
• Provide administrative and operational support for compliance-focused project work

Skills

Meeting coordination

Stakeholder communication

Cross-functional coordination

Microsoft Office

Organizational skills

Attention to detail

Verbal communication

Written communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

We are looking for a detail-oriented Senior Project Coordinator to support the execution of compliance-related projects in a fast-paced, cross-functional environment. This onsite 12-month contract role in Alameda, CA offers the opportunity to keep key initiatives moving forward by coordinating activities, tracking progress, and supporting strong communication across project teams.

Responsibilities

• Track project milestones, deliverables, deadlines, risks, and dependencies across multiple initiatives
• Follow up with team members and stakeholders to help ensure action items are completed on time
• Maintain project plans, status trackers, dashboards, and related reporting materials
• Support the preparation and sharing of status updates, executive summaries, and meeting materials
• Help facilitate project meetings and capture clear notes, action items, and next steps
• Escalate delays or concerns to project leaders when needed to help keep work on schedule
• Coordinate communication across functions to support alignment on priorities and deliverables
• Provide administrative and operational support for compliance-focused project work

Skills

• Bachelor’s degree in Business Administration, Project Management, Information Systems, or a related field, or equivalent work experience
• At least 2 years of experience supporting projects, programs, or project management activities
• Experience coordinating multiple workstreams in a collaborative, cross-functional environment
• Strong skills in meeting coordination, documentation, and stakeholder communication
• Ability to track schedules, action items, risks, and dependencies with accuracy
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Teams, and Outlook
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills

Preferred Skills

• Experience supporting compliance-related initiatives
• Familiarity with creating status reports, dashboards, or executive summaries
• Ability to work proactively in a high-volume, deadline-driven environment
• Comfort working with diverse teams and adapting to changing priorities

Horizontal Talent is committed to fostering a workplace where diversity, equity, and inclusion are core values. We welcome candidates from all backgrounds and encourage applications from individuals who bring unique perspectives and experiences.

Applications will be accepted for 4 weeks.

For those that join the team, we offer competitive compensation and benefits including medical, dental, vision, and retirement.

The pay range for this role is $22 - $36 per hour based on qualifications and experience.