Senior Project Coordinator

Spectraforce Technologies; Alameda (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Spectraforce Technologies is seeking a Senior Project Coordinator for an on-site role in Alameda, CA. You will support project execution by tracking activities, deadlines, deliverables, risks, and action items across multiple projects, with a focus on compliance-related initiatives.

The ideal candidate is highly organized, proactive, and able to manage competing priorities in a fast-paced environment. A Bachelor's degree is required, with 2+ years of coordination experience.

Qualifications

• 2+ years of project coordination or PM support.
• Experience managing multiple projects in cross-functional teams.
• Strong meeting facilitation and stakeholder management.
• Experience tracking schedules, risks, dependencies, and actions.
• Proficiency with Microsoft Office (Excel, PowerPoint, Teams, Outlook).
• Experience in a regulated medical device environment (not pharmaceutical).

Responsibilities

• Maintain project plans and timelines across projects.
• Facilitate follow-ups and action item tracking.
• Prepare status reports and dashboards for stakeholders.
• Coordinate cross-functional communication and escalation of issues.
• Support compliance-related initiatives.

Skills

Project coordination

Stakeholder management

Communication

Documentation

Meeting facilitation

Education

Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

Teams

Outlook

Job description

Position Title: Senior Project Coordinator

Work Location: 100% onsite in Alameda, CA 94502, Monday through Friday

Assignment Duration: 12 Months

The Senior Project Coordinator supports project execution by tracking activities, deadlines, deliverables, risks, and action items across multiple projects. This role serves as a key liaison between project teams and stakeholders, ensuring projects stay on schedule, communication remains effective, and compliance-related initiatives are supported. Responsibilities include maintaining project plans, facilitating follow-ups, preparing status reports and dashboards, coordinating cross-functional communication, and escalating issues when necessary. The projects supported by this role are compliance-related.

Ideal Candidate

A highly organized, proactive professional who excels at coordinating project activities, driving follow-through, managing competing priorities, and supporting project teams in a fast-paced environment.

Education

Bachelor's degree (or equivalent experience) in Business, Project Management, Information Systems, or a related field.

Experience / Requirements

• 2+ years of project coordination, project management support, or program support experience
• Experience managing multiple projects in a cross-functional environment
• Strong meeting facilitation, stakeholder management, and documentation skills
• Experience tracking schedules, risks, dependencies, and action items
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Teams, Outlook)
• Excellent communication, organizational, and attention-to-detail skills
• Experience in a regulated medical device environment (not pharmaceutical)

Interview Process: Two rounds via Teams/call: Hiring Manager and Team Members