Sr Office Administrator

FedEx Group; Sierra Vista (AZ); On-site; USD 25,000 - 39,000; Full time

Job summary

Federal Express Corporation is seeking an experienced administrative professional in Sierra Vista, AZ to support daily office operations and a department. The role involves greeting visitors, handling calls, coordinating travel and meetings, and preparing materials for conferences.

Responsibilities include creating reports, maintaining filing systems, and acting as a knowledge resource for staff while ensuring accuracy and timely completion of tasks in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• 5+ years' clerical or related experience; 2+ years supporting a manager-level or district staff position.
• Proficient in Microsoft Office and web-based applications; strong typing and data entry.

Responsibilities

• Greet visitors and answer calls, relay messages and assist with inquiries.
• Coordinate travel, meetings, updates and calendar appointments.
• Prepare materials for conferences, meetings and appointments.
• Assist with creating reports and presentations, researching and compiling information.
• Ensure efficient daily office operations and maintain supplies/equipment.
• Maintain and organize office filing system and records management.
• Read memos and determine required actions; respond to routine correspondence.
• Be a knowledge resource to other employees and mentor peers.
• Perform other duties as assigned.

Skills

Customer service

Verbal communication

Written communication

Time management

Multitasking

Mentoring

Education

High school diploma or GED

Tools

Microsoft Office

Web-based applications

Copier

Fax

Job description

Provides general administrative support to a facility/department. Maintains the facility/department daily operations.

Essential Functions

• Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required.
• Coordinates travel arrangements, meetings, updates and maintains calendar appointments.
• Prepares required materials for conferences, meetings, calls, and various appointments.
• Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials.
• Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment.
• Responsible for records management including organizing and maintaining office filing system.
• Organizes and maintains office filing system.
• Reads and analyzes incoming memos and determines the appropriate course of action.
• Receives and responds to routine correspondence.
• Serves as a knowledge resource to other employees.
• Performs other duties as assigned.

Minimum Education

• High school diploma or GED required.

Minimum Experience

• Five (5) years experience required in clerical support or related area; two(2) of those years as an Office Administrator II or equivalent administrative experience supporting a manager-level or district staff position.

Knowledge Skills and Abilities

• Software skills, including use of Microsoft Office software and web-based applications.
• General business skills such as typing; data entry and review; and use of phone, copier, and fax.
• Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment.
• Customer service skills necessary to effectively and professionally respond to requests.
• Verbal and written communication skills necessary to explain complex and/or confidential information.
• Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.
• Ability to mentor, coach and act as a knowledge resource to other employees.
• Knowledge of concepts, practices, policies and procedures related to FedEx operation.

Job Conditions

Preferred Qualifications

Pay Transparency

Pay: Total Base Pay Range 18.50 - 28.85 USD Hourly

Additional Details

Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.

Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact [e-mail].

Applicants have rights under Federal Employment Laws.

• Know Your Rights
• Pay Transparency
• Family and Medical Leave Act (FMLA)
• Employee Polygraph Protection Act

E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:

• E-Verify Notice (bilingual)
• Right to Work Notice (English) / (Spanish)